Office Operations Assistant

Full-time | On-site – G. Araneta Ave., Quezon City | Monday – Saturday, 8:00 AM – 5:00 PM

About the Role

We are looking for a dependable and detail-oriented Office Operations Assistant to support our day-to-day business operations. This is a hands-on, office-based role that touches multiple functions — from finance to purchasing to inventory — making it ideal for someone who thrives in a fast-paced environment and takes ownership of their work.

• Credit and Collection — Monitor accounts receivable, track outstanding balances, and follow up with customers to ensure timely collection
• Canvassing and Purchasing — Coordinate with indirect suppliers for non-inventory purchases; obtain quotations, process purchase requests, and manage supplier communication
• Inventory and Sales Monitoring — Assist in warehouse operations by ensuring correct lot numbers are recorded, matched to sales orders, and properly dispatched
• Reporting — Maintain accurate records in Excel or Google Sheets; generate routine operational reports and summaries for management review
• General Administrative Support — Handle filing, document photocopying, basic office upkeep, and act as an in-office runner for time-sensitive tasks and errands

• At least a high school diploma or vocational certificate; a college degree is an advantage
• Working knowledge of Microsoft Excel — basic formulas, data entry, and spreadsheet organization at minimum
• Strong attention to detail and follow-through — especially for collection monitoring and inventory tracking
• Good communication skills for coordinating with suppliers and internal teams
• Highly organized, proactive, and comfortable handling multiple tasks simultaneously
• Prior experience in an administrative, accounting support, or operations role is a plus but not required