Fleet Coordinator

BE PART OF THE SPIRIT! We're looking for a FLEET COORDINATOR

Tanduay Distillers, Inc. is looking for motivated professionals to join our team! Be part of the world-class Filipino brand with a legacy of excellence.

DUTIES AND RESPONSIBILITIES:

Vehicle Condition Monitoring and Fleet Maintenance Support:

• Conduct regular visual checks of assigned vehicles.
• Record vehicle condition, mileage, and any observed issues.
• Monitor change oil, battery health, tire tread depth, and air-conditioning condition.
• Coordinate findings with service provider if action is required.

Work Order Creation and Maintenance Coordination:

• Identify maintenance or repair requirements
• Open work orders in the system
• Coordinate schedules with accredited suppliers and service providers
• Follow up on work completion and documentation

Preventive Maintenance Scheduling Support:

• Track preventive maintenance schedules.
• Remind drivers or service providers of upcoming maintenance.
• Update maintenance status upon completion.

Coordination and Communication:

• Communicate transport schedules or maintenance requirements.
• Relay instructions or updates related to vehicle servicing.
• Coordinate the availability of vehicles during maintenance.

Recording and Reporting:

• Collect odometer readings from vehicles or drivers.
• Record fuel issuance and fuel receipt data
• Calculate fuel consumption and efficiency
• Validate the accuracy of data before reporting

Fuel Expense Monitoring:

• Extract fuel data from system reports
• Segregate data by car plan, transport, and Office of the President/Owner.
• Consolidate fuel expenses into standard reporting templates
• Submit reports to management as required.

Preventive and Corrective Maintenance Expenses Monitoring Support:

• Track PM/CM Expenses
• Extract expenses report from the system.

Administrative and Operational Transport Support:

• Maintain transport checklists and files
• Assist in preparing operational reports
• Perform other transport-related tasks assigned by the immediate superior

MINIMUM QUALIFICATION REQUIREMENTS:

• Bachelor’s degree in business administration, Transportation Management, Logistics, Automotive Technology or a related field.
• At least 1–2 years of experience in transportation coordination, fleet management, logistics or automotive.
• Prior experience in automotive industry is a strong advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Proficient in using SAP EAM S/4 HANA (Plant Maintenance Module) is a strong advantage
• Familiarity with automotive maintenance, parts, and functions is preferred
• Basic knowledge of transportation regulations, safety guidelines, and compliance requirements.
• Ability to maintain accurate records and generate reports.