General VA – Administration with Accounting Background
URGENT: General VA – Administration with Accounting Background
Earn up to PHP 25,000 | Day Shift | Fixed Weekends Off
Are you an organised, proactive, and detail-oriented Virtual Assistant who enjoys administration, client coordination, and keeping things running smoothly behind the scenes?
We are seeking a sharp, detail-oriented Virtual Assistant to directly support an Australian Client who operates two thriving brands in the financial and compliance sectors. If you are a master of organization, comfortable wearing a few different hats, and love keeping things running smoothly behind the scenes, this is the perfect role for you!
If this sounds like you, keep reading ?
What We’re Looking For- At least 1 year of experience as a General VA with background in bookkeeping, admin assistant, or accounts assistant.
- Preferred degree in Accounting or Finance
- Strong written & verbal English skills
- High proficiency with MS Outlook (and the MS Office suite)
- Practical experience navigating Xero for basic invoice preparation. (preferred but not required)
- Highly organised with excellent attention to detail
- Experience with calendar and email management
- Reliable, proactive, and able to work independently
- Comfortable working and communicating through Teams
- Monitor and organize separate email inboxes across two businesses via Outlook.
- Route incoming messages, highlight urgent items, and delegate to lead bookkeepers.
- Systematically file and archive emails using established folder structures.
- Handle backend onboarding steps, request documents, and track progress in Asana.
- Send and follow up on client agreements and verifications via eSignature.
- Coordinate the client’s schedule and handle appointment adjustments in Outlook.
- Liaise with external parties to book meetings and prevent scheduling conflicts.
- Prepare standard regulatory templates and securely save signed forms in SharePoint.
- Draft and distribute basic employment contracts using existing company templates.
- Distribute approved invoices, track payment statuses, and flag overdue client accounts through Xero.
An in-depth discussion of the tasks will be discussed to you once you start working with us.
Tools You’ll Be Using- Microsoft Outlook, Word & Excel
- SharePoint
- Asana
- Xero & Xero Projects
- DocuSign / eSignature platforms
- Microsoft Teams
- Experience in bookkeeping, accounting, legal, or compliance industries
- Familiarity with Asana or project management tools
- Experience supporting directors or multiple businesses
- Earn Up to 25K – Competitive starting salary with regular performance-based increases to reward your growth and contributions.
- Comprehensive Benefits – Enjoy HMO + Dental coverage and a Retirement Plan upon regularization, providing peace of mind for you and your family.
- Generous Leave and Holiday Breaks – Up to 1 month of leave credits, plus time off during Christmas and New Year’s, so you can relax and recharge.
- Fixed Day Shift, Weekends Off – Embrace a work-life balance with a stable day schedule and weekends to yourself!
- Long-term stable position for the right person
- Trainings to different tools are provided
If you’re someone who enjoys keeping things organised, communicating professionally, and supporting business operations behind the scenes — we’d love to hear from you. Apply now!