2025-06 | Executive Virtual Assistant (Bookkeeping) at VAA Philippines

Must have a backup device (Desktop/Laptop)?: Yes

JOB DESCRIPTION:

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Take minutes during meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports (bookkeeping)
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports, etc.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

JOB QUALIFICATIONS:

• Must be proficient in utilizing various software applications including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets
• Must have familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools
• Must be resourceful in finding solutions to problems that may arise during work
• Must have the ability to handle sensitive information with discretion and maintain confidentiality
• Must have an outstanding organizational skills
• Must be fluent in English (speaking and in writing)
• Must have good time-management skills
• Must be available for a full time job
• Must have experience in Bookkeeping

SYSTEM REQUIREMENTS (MAIN DEVICE):

Internet Connectivity: 20 MBPS and above (both for Download and Upload Speed)

SYSTEM REQUIREMENTS (BACKUP DEVICE):

Internet Connectivity: 10 MBPS

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