[ref. k91799616] Manila - Hr/admin officer

Duties and Responsibilities

1. Recruitment and Onboarding

• Identifying and attracting candidates suitable for open positions.
• Conducting initial interviews and scheduling further interviews with department heads.
• Running reference checks and discussing employment requirements.
• Issuing employment contracts.
• Organizing orientations to properly introduce the company and existing policies.

1. Employee Records Management

• Maintaining digital and electronic records of all employees, both active and inactive.
• Managing personnel files and HR documents, ensuring confidentiality of information.

1. Policy and Compliance

• Advising the management of organizational policy matters such as recommended needed change on the existing policies.
• Ensuring legal compliance with labor laws.
• Complying with requirements of government agencies such as DOLE, SSS, PHIC, and HDMF.
• Promoting a safe working environment by implementing health and safety policies and procedures.
• Liaising with external partners such as insurance providers.
• Represent the organization at personnel-related hearings and investigations

1. Payroll Functions

• Monitoring employees’ DTR (Daily Time Records) for the 15th and 30th payroll.
• Processing payments of government-mandated benefits (SSS, PHIC, HDMF).
• Analyzing compensation and benefit policies to establish competitive and fair programs
• Ensuring all payroll-related documents are complete, secured, and in compliance with labor law requirements, including salary deductions.

1. Employee Relations

• Releasing company-related memorandums.
• Addressing HR-related inquiries from employees.
• Serving as a point of contact for employee concerns and grievances, ensuring timely resolution.
• Fostering a positive workplace culture through employee engagement initiatives and team-building activities.
• Proposing and coordinating HR projects and events such as employee engagement activities, company outings, and parties.
• Encouraging employee growth and development by identifying training needs to enhance skills and performance.
• Designing and implementing a performance appraisal system to evaluate employee performance.

1. Office Management

• Managing office cleanliness, pantry supplies, and transportation equipment.
• Handling administrative contracts related to lease, utilities, and company equipment.
• Monitoring and safekeeping records of all company equipment.
• Coordinating necessary maintenance and repairs of company equipment.
• Ensuring all administrative documents are complete and properly kept.
• Complying with requirements of regulatory bodies such as Fire Safety Permit.

1. Communication

• Handling phone calls, emails, and in-person communication with third-party providers.
• Transcribing minutes of meetings.

1. Support Functions

• Assisting other departments with administrative tasks.