Junior Accountant - Admin Assistant - Angeles

This role requires exceptionally strong organization, communication and time management skills. Also, very important in this role is to have the ability to sense urgency and prioritize tasks, especially around tax deadline dates.

SPECIFIC DUTIES AND RESPONSIBILITIES INCLUDE:

• Client Job and Document Management. Client Portal uploading and downloading, documents received via email, filing and organizing docs within client folders, email notifications to clients & tax preparer as needed.
• New Client Onboarding. Send Welcome E-mail, assign Lacerte Tax ID number, Set-up client Portal login. Email invite to client for portal access. Set-up New Client in firm files: Client number, Add to Outlook database, Create File Folder, Add client to Firm QuickBooks, Add client to Lacerte if we have complete information. Email client the New Client Forms, Track client response, follow up if not received in a timely manner. Track all assigned tasks in tax dome status dashboard and complete assigned tasks. Status of Client and comments on the action being taken (tax dome for tracking purpose) Research client and get all business information
• Statement of Information (Annual Project as well)
• Business License from the state
• SOS#
• EIN
• DOB
• SSN
• Add new entities to our client software (tax dome), send engagement letter, assign Lacerte number, set up folders and file shortcuts, and add tag for group name in tax dome. Customer Service/Communicating with Client as needed
• Assembly. Client Tax Return Assembly and send to Client (Follow up with Client if not received in a timely manner).
• E-file the return when signatures and payment is received. Documenting all in Practice Management software’s. Monitor E-file status and place in client’s folder. Contacting client if E-file requires more documentation such as 1095 form or dependent information.
• Manage and track tax dome software outlook inbox for tax dome management request and follow up reminder to the different departments.
• Assist with miscellaneous projects such as: tax vouchers, extensions. annual engagement letters, updating jobs and client information in Tax Dome, Tax Dome management, entering clients into Lacerte and client folders.
• Back up for support staff as needed.

ACCOUNTS RECEIVABLE BACK UP:

• Track and invoice re-occurring invoices and run payments monthly.
• Collections by running aging report and reaching out to clients.
• Time sheet billing for all departments.
• Process payments such as ACH, wire transfer, and check payments.
• Reconciliation postings daily.
• Monitor Billing e-mail inbox for internal invoice requests such as 1099’s and retainers or miscellaneous requests.
• Checks rate sheet for appropriate invoice amount.
• Prepares credit memos, using the correct GL codes and journal entries.
• Track client retainers.
• Reaching out to new clients to have account on file.
• Create statements upon client requests.
• Monitor tax return submissions on tax dome to ensure that the client receives the invoice.
• Assist in researching and resolving billing discrepancies in a timely manner;
• Provide regular review and follow-up of aging report and collections and escalate if needed to Supervisor: Investigate old transactions in the aging report for clearance; Responds to emails customer inquiries in a timely manner.
• E-mail clients with delinquent accounts and/or to ensure they have received their invoice and communicate terms of payment.
• E-mail past-due activity and reports to CPA on a weekly basis or as needed.
• Assist in the closing of A/R monthly.
• Monitor payment status of all completed or sent jobs in tax dome.
• Assists with internal and external inquiries and reporting concerning account status.
• Prepares and generates reports; and participates in ad hoc projects as needed. Assists in the performance of internal and external audits by compiling information and reports for examiners