Accounting Assistant - Quezon City

Location: Binondo Manila

Work Schedule: Monday-Saturday 8:00 AM - 5:00 PM

Position: Accounting Assistant

Job Summary

The Accounting Assistant will manage accounts payable and receivable, coordinate payroll processes, facilitate communication with partner companies, and oversee purchasing and cash flow activities. This role requires a detail-oriented and organized professional with strong accounting knowledge, effective communication skills, and the ability to collaborate across teams and with external partners.

Key Responsibilities

• Process and verify invoices, ensuring timely and accurate payment approvals.
• Reconcile accounts payable transactions, manage vendor relationships, and resolve any discrepancies.
• Monitor payment schedules to keep accounts payable current and accurate.
• Prepare and issue invoices to customers, and follow up on outstanding receivables.
• Monitor and reconcile accounts receivable balances, ensuring timely collection of payments.
• Generate regular reports on receivables status.

• Serve as the main point of contact for external companies on matters such as payroll, accounts payable, accounts receivable, purchasing, and communication.
• Coordinate payroll processing with partner companies, ensuring accuracy and timely disbursement.
• Address inquiries and resolve issues related to finance and accounting functions with partner companies.

• Manage purchase order processing, review and verify requisitions, and confirm budget adherence.
• Maintain vendor relationships, ensuring competitive pricing and timely delivery of goods and services.
• Track purchasing activity and provide reports for budget planning and management.

• Monitor and manage the company’s cash flow, preparing regular reports to ensure liquidity and proper allocation of funds.
• Assist in forecasting cash requirements, identifying potential cash shortages or excesses.
• Work with finance team to implement strategies for optimizing cash flow.

• Assist with month-end and year-end close processes, including reconciliation of accounts and preparation of financial statements.
• Support internal and external audits by preparing necessary documentation and responding to auditor inquiries.
• Maintain organized and accurate financial records in compliance with company policies and relevant regulations.

Qualifications:

• Education: Bachelor's degree in accounting, business administration, supply chain management, or related field preferred.
• Experience: 2+ years of experience in accounts payable, accounts receivable, payroll, or general accounting functions.
• Skills:
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in accounting and procurement software, and Microsoft Office Suite, particularly Excel.
• Good communication, negotiation, and interpersonal skills.