Executive Assistant to the CEO
Netrust Makati Full-time
Executive Assistant to the CEO
Location: Makati CityEmployment Type: Full-Time
About the Role
We are looking for a highly organized, detail-oriented, and service-driven Executive Assistant to the CEO who thrives in a fast-paced environment and can anticipate needs before they arise. This role supports the CEO in day-to-day activities, operational workflows, and high-level engagements, working closely with the Sr.Executive Assistant to ensure seamless execution of priorities. The ideal candidate is a strong communicator, discreet, reliable, and capable of managing multiple responsibilities with professionalism.
Executive Support & Calendar Management- Manage the CEO’s daily calendar and schedule, in coordination with the Sr. Executive Assistant.
- Ensure appointments are properly arranged, confirmed, and prioritized.
- Provide the CEO with daily briefings and ensure readiness for all meetings and commitments.
- Anticipate conflicts and proactively provide solutions.
- Attend to the CEO’s daily needs such as coffee, meals, and on-hand assistance during office hours.
- Support CEO during internal and external engagements as needed.
- Handle and process CEO reimbursements, credit card payments, and expense reports.
- Maintain a well-organized filing system for administrative and financial documents.
- Assist in coordinating executive-level meetings, including meal arrangements, coffee service, agenda preparation, and briefing material development.
- Ensure meeting rooms are properly set up and equipped.
- Maintain and oversee the CEO’s corporate and personal documents, both physical and digital, ensuring secure, systematic, and accurate record-keeping.
- Assist in the management and improvement of the document repository.
- Maintain the CEO’s workspace to ensure it is organized, well-stocked, and conducive to productivity.
- Coordinate with internal teams such as Office Admin, HR, and Facilities for operational or maintenance concerns affecting the CEO’s work environment.
- Assist in ensuring overall office orderliness and readiness for executive-level activities.
- Assist in coordinating domestic and international travel arrangements—including flights, accommodations, transport, and itineraries—in close coordination with the Sr. Executive Assistant.
- Ensure travel documents and schedules are complete, accurate, and prepared well in advance.
- Support the planning, coordination, and execution of CEO-led or executive-level events, meetings, and engagements.
- Prepare materials, kits, gifts, and logistics required for various functions.
- Manage sensitive information with utmost discretion and professionalism.
- Build and maintain strong relationships with internal stakeholders, business partners, and external contacts to facilitate the CEO’s priorities.
- Serve as a trusted representative of the CEO when interacting with teams and partners.
- Coordinate with vendors and suppliers regarding purchases, service requests, quotations, and deliveries related to CEO or office needs.
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