Secretary
Mobility Group Quezon City Full-time
DUTIES AND RESPONSIBILITIES
- Executive and Administrative Support
- Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and organize documents, reports, presentations, and other materials required by the CEO.
- Maintain a well-organized filing system (both physical and electronic) for easy access to confidential documents and references.
- Take meeting minutes during executive and management meetings, and ensure proper dissemination of key points and action items.
- Draft, review, and finalize letters, memoranda, and other communications for the CEO’s signature or approval.
- Coordinate logistics for company events, conferences, and meetings involving the CEO.
- Coordination and Liaison
- Serve as the primary point of contact between the CEO and internal departments, ensuring clear communication and timely follow-ups.
- Liaise with external partners, clients, suppliers, and stakeholders on behalf of the CEO when required.
- Relay instructions, decisions, and policies from the CEO to the concerned departments and/or individuals and monitor compliance.
- Ensure that all reports, documents, and data requested by the CEO are submitted by the departments on time and in proper format.
- Project and Office Management
- Assist the CEO in monitoring special projects and corporate programs.
- Prepare progress reports, updates, and summaries for review by the CEO and Management Committee.
- Track deadlines, commitments, and deliverables to ensure timely completion of CEO-assigned tasks.
- Manage the office supplies, files, and other administrative requirements of the CEO’s office.
- Support in the coordination and implementation of company policies and directives coming from top management.
- Confidentiality and Discretion
- Handle highly sensitive information with the utmost confidentiality and discretion.
- Protect the integrity of confidential communications and documents, ensuring they are properly secured at all times.
- Maintain professionalism and loyalty when dealing with confidential corporate, financial, or personnel matters.
- Reporting and Documentation and other related functions
- Maintain an updated Task Tracker and submit regular status reports on pending and completed CEO-related activities.
- Organize and maintain an archive of important company records, including Board Resolutions, MOAs, and other executive documents.
- Assist in preparing reports, presentations, and summaries for board meetings or management reviews.
- Perform other tasks and special assignments that may be required by the CEO or top management.
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Job Description
Posted on 24 July 2026
IT SECRETARY
Job Summary:
• Provides both clerical and administrative support to the department
Qualifications/Requirements
Qualification: Graduate of any 4-year IT-related course with at least 1 year work...