Executive Assistant – Building & Construction (RYB08152025)

This a Full Remote job, the offer is available from: Philippines

About Us

At Buddle, we prioritise trust, value, and sustainability in every staffing solution we provide.

About the Role

You will also oversee client interactions and business systems — including HubSpot CRM — and provide essential support for the delivery of building surveying services.

If you are proactive, detail-oriented, and thrive in a fast-paced environment where discretion and excellent communication are key, we’d love to hear from you.

• Manage and prioritise the MD’s calendar, meetings, and travel arrangements.
• Screen and manage incoming communications, ensuring timely and professional responses.
• Prepare meeting agendas, minutes, and track follow-up actions.
• Coordinate internal and external communications, including client updates and stakeholder briefings.
• Monitor deadlines and priorities to keep the MD on schedule.
• Support strategic projects and assist with business planning activities.

• Prepare and lodge building surveying documents, permits, and reports in line with Australian regulatory requirements.
• Liaise with councils, contractors, architects, and consultants on behalf of the MD.
• Track project milestones, compliance submissions, and inspections to ensure timely delivery.

• Manage and maintain client records, leads, and pipelines in HubSpot.
• Build and maintain workflows, automations, and reporting dashboards.
• Track client communications and follow-up tasks.

• Handle incoming enquiries, qualify leads, and schedule appointments.
• Draft, edit, and proofread correspondence, proposals, and reports.
• Organise and coordinate events, workshops, and presentations.

• Conduct industry research on building regulations, compliance changes, and competitor activity.
• Assist in preparing proposals, tender responses, and strategic documents.

• Make necessary process suggestions and improvements which can help the team.
• Contributes to team effort by accomplishing related results as needed.
• Perform other related tasks and duties that may be assigned by the client later on.

• Minimum 3 years in an EA, PA, or high-level administrative role — ideally supporting a business leader or MD.
• Knowledge of Australian building and construction industry practices (building surveying experience highly regarded).
• Proficiency in HubSpot CRM — including workflows, reporting, and pipeline management.
• Exceptional written and spoken English communication skills.
• Strong organisational skills with the ability to manage multiple priorities.
• High proficiency in Microsoft Office and virtual collaboration tools.
• Comfortable working Australian Eastern Standard Time (AEST) business hours.

Buddle Benefits Included

Health insurance

Internet allowance

KPI incentive program

Fortnightly virtual happy hour

Annual group offsites

Finer Details

Start Date: TBD

This offer from "Buddle" has been enriched by Jobgether.com and got a 72% flex score.