Accounts Payable Associate

Work Setup: Onsite | Monday to Friday

About the Role

We are looking for a detail-oriented Accounts Payable Associate to manage the company's end-to-end accounts payable process, with a primary focus on inventory-related vendor transactions. This role is responsible for ensuring timely and accurate invoice processing, supplier payments, account reconciliations, and financial accuracy while supporting inventory costing and landed cost transactions.

The ideal candidate has solid Accounts Payable experience and is comfortable working closely with Procurement, Supply Chain, Warehouse, and Finance teams.

Key Responsibilities

• Process, verify, and record supplier invoices accurately and on time
• Perform end-to-end Accounts Payable processing, including:
• Invoice matching and validation
• Purchase Order reconciliation
• Three-way matching (PO, Receiving Report, Invoice)
• Prepare and coordinate local and foreign supplier payments
• Monitor vendor balances, advances, aging, and outstanding payables
• Resolve invoice discrepancies, pricing issues, billing concerns, and supplier inquiries
• Process credit notes, debit notes, and payment adjustments
• Maintain complete and accurate AP documentation and supporting records
• Coordinate closely with Procurement and Supply Chain regarding vendor-related transactions

• Reconcile inventory sub-ledgers against General Ledger balances
• Review inventory movements and investigate discrepancies
• Validate inventory adjustments and stock variances
• Support inventory costing activities and periodic inventory counts
• Assist in inventory reconciliations during month-end closing

• Review and validate landed cost allocations for imported inventory
• Assist in monitoring inventory valuation and cost accuracy
• Generate reports on inventory costs, variances, and unusual transactions
• Identify cost anomalies and recommend corrective actions

• Ensure compliance with company policies and internal controls
• Support audit requirements by preparing accurate documentation
• Recommend improvements to AP and inventory-related processes
• Collaborate with cross-functional teams to improve transaction accuracy and operational efficiency

• Bachelor's degree in accountancy
• At least 3 years of Accounts Payable experience (highly preferred)
• Strong experience in end-to-end AP processing, including:
• Invoice validation
• Vendor reconciliation
• Payment processing
• Accounts reconciliation
• Experience handling high-volume vendor transactions
• Experience supporting inventory-related AP transactions is an advantage
• Exposure to foreign suppliers, imported inventory, and landed cost accounting is highly preferred
• Experience using ERP systems (SAP, Oracle, Microsoft Dynamics, NetSuite, or similar) is an advantage
• Strong Microsoft Excel skills
• Excellent attention to detail and analytical skills
• Willing to work onsite, Monday to Friday

• Stable Monday to Friday work schedule
• Opportunity to gain exposure to inventory accounting and international supplier transactions
• Collaborative and professional work environment
• Career growth within Finance and Accounting