ACCOUNTS PAYABLE ASSOCIATE
VNT Trade and Supply Inc. Mandaluyong Full-time
The Accounts Payable Associate is responsible for ensuring timely and accurate processing of vendor invoices, disbursements, and other financial transactions. This role supports the finance team by maintaining proper documentation, monitoring compliance with company policies, and assisting in reconciliations to ensure smooth financial operations.
Accounts Payable / Finance Associate – Key Responsibilities- Disbursement Processing – Handle non-trade transactions, ensuring accuracy and compliance with company policies.
- Billing Management – Prepare and process hauling billings and related documentation.
- Fund Transfers & Utilities – Execute fund transfers and manage payment of utilities in a timely manner.
- Expense Monitoring – Record and monitor administrative and station-related expenses.
- Petty Cash Fund (PCF) Replenishment – Process replenishments for all stations and ensure proper liquidation.
- Advances & Reversals – Manage advances to suppliers, employees, and others, including reversal transactions.
- Tax Documentation – Prepare BIR Form 2307 for non-trade issuance and ensure compliance with tax requirements.
- Supplier Coordination – Follow up on official receipts and other supporting documents from suppliers.
- Contract Oversight – Monitor station rental and lease contracts to ensure timely renewals and payments.
- Voucher Filing – Maintain organized filing of non-trade check vouchers and related records.
- Payroll Support – Advise and process salary disbursements for stations.
- Liquidation Records – Review and record liquidation reports for both station and administrative expenses.
- Bank Reconciliation – Perform monthly reconciliation of bank accounts to ensure accuracy of financial records.
- Bachelor’s degree in Accounting, Finance, or related field.
- At least 1–2 years of experience in accounts payable or general accounting.
- Strong knowledge of accounting principles and practices.
- Proficiency in MS Excel and accounting systems
- Detail-oriented with excellent organizational and time-management skills.
- Ability to work independently and as part of a team.
- Strong communication skills for coordinating with suppliers and internal stakeholders.
Competencies
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