[ref. d84205600] Procurement Specialist

WHAT WE OFFER:

✔ Premium HMO with 350,000 MBL and 3 dependents with 250,000 MBL each

✔ 50% discount on Shinagawa's Lasik and Aesthetics

✔ 20% discount with Shinagawa Pharmacy

✔ FREE Meal

✔ FREE Shuttle Service

✔ Training and Engagement activities

✔ Career advancement opportunities

✔ Paid referral program

ABOUT US:

InfiniVAN, Inc. is a Japan-affiliated digital solutions and telecommunications company in the Philippines that offers and delivers:

World-class Connection

Guaranteed and Real Fiber Speed

Reliable Access and Services

We provide a business Internet user experience that is at par with global standards, delivered via end-to-end Fiber Optic Network Infrastructure that is fully redundant and backed up by experienced and reliable management and technical support teams.

Job Summary:

The Procurement Officer will be involved in sourcing suppliers, negotiating contracts, processing purchase orders, managing vendor relationships, and overseeing inventory levels.

Main Duties & Responsibilities:

1. Procurement Management:

• Source, evaluate, and select suppliers to meet the company’s needs for goods and services.
• Negotiate contracts, terms, and prices with suppliers to ensure the best value.
• Prepare and issue purchase orders (POs) and ensure accurate documentation of all procurement activities.
• Ensure timely delivery of goods and services as per the agreed terms and conditions.

1. Supplier Management:

• Build and maintain strong working relationships with key suppliers.
• Monitor supplier performance, ensuring adherence to quality standards, delivery timelines, and pricing agreements.
• Address and resolve any issues related to supplier performance, including delays, quality concerns, or discrepancies.

1. Inventory and Stock Management:

• Monitor and manage inventory levels to ensure adequate supply without overstocking.
• Work with relevant departments to forecast procurement requirements based on production schedules and business needs.
• Conduct periodic inventory checks to ensure proper stock levels and avoid supply chain disruptions.

1. Financial Control and Cost Management:

• Ensure all procurement transactions are within budget and align with financial targets.
• Identify cost-saving opportunities without compromising quality.
• Maintain accurate records of procurement expenses and transactions for financial reporting.

1. Reporting and Documentation:

• Maintain detailed and organized records of all procurement activities, including contracts, purchase orders, and invoices.
• Prepare reports for management, highlighting procurement performance, cost savings, supplier issues, and other key metrics.
• Ensure compliance with legal and regulatory procurement requirements and company policies.

1. Collaboration:

• Work closely with internal departments (Finance, Logistics, Production, etc.) to ensure alignment and smooth procurement processes.
• Coordinate with the Finance team to ensure timely processing of supplier payments and resolve any payment-related issues.
• Assist in the preparation of procurement plans and forecasts based on business needs.

1. Other Responsibilities:

• Participate in audits, supplier evaluations, and compliance checks as needed.
• Assist with ad-hoc procurement-related tasks and projects as assigned.

Job Qualifications:

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Technical Buying or a related field.
• Experience: Minimum of 2-3 years of experience in procurement, supply chain, or a related field.
• Skills:
• Strong negotiation, communication, and interpersonal skills.
• Proficient in procurement software, MS Office, and other relevant tools.
• Knowledge of procurement processes, vendor management, and cost control.
• Strong organizational and multitasking abilities.
• Ability to handle pressure and meet deadlines.
• Certifications (Preferred):
• Certifications in procurement (e.g., CIPS, CPSM) would be an advantage.

Key Attributes:

• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving mindset with the ability to identify and address procurement challenges.
• Proactive and adaptable with a strong customer service focus.