Procurement Specialist

Overview

S/he is also responsible for coordinating and managing the transportation, storage, and distribution of goods for an organization. This role requires strong organizational and problem-solving skills to ensure that goods are delivered on time and in the most efficient and cost-effective manner.

Key Result Area/Duties & Responsibilities

Primary Responsibilities

1. Identify and research potential suppliers - responsible for researching and identifying potential suppliers for the organization's needs.
2. Manage supplier relationships - manage relationships with existing suppliers and negotiate contracts and pricing.
3. Develop procurement strategies - develop procurement strategies that ensure the organization's needs are met while minimizing costs and risks.
4. Source and purchase goods and services - source, and purchase goods and services required by the organization, including negotiating contracts and pricing.
5. Ensure compliance with procurement policies and regulations - ensure that all procurement activities comply with organizational policies and regulations.
6. Manage procurement records and data - maintain accurate records of procurement activities and use data to inform procurement decisions.
7. Manage procurement budget - manage the procurement budget, including forecasting costs and implementing cost-saving strategies.
8. Coordinate with other departments - coordinate with other departments, such as finance, accounting, and legal, to ensure that procurement activities align with organizational goals and objectives.
9. Conduct market research - conduct market research to identify trends, opportunities, and risks related to the procurement of goods and services.
10. Evaluate supplier performance - evaluate supplier performance to ensure that they meet quality, delivery, and service level requirements.

Secondary Responsibilities

1. Prepares purchase orders and send copies to suppliers and to department originating requests.
2. Maintains complete database of all suppliers with contacts and accreditation documents.
3. Expands supplier database.
4. Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Conduct canvassing from at least 3 suppliers who could provide the lowest price and acceptable product and service quality with supporting documents.
5. Conducts background check of suppliers.
6. Negotiates for lower cost of all materials, supplies, etc. for purchasing.
7. Ensures proper recording/orderly filing of each transaction.
8. Obtains reasonable payment terms.
9. Ensures that purchases are duly accounted for by personally checking the deliveries of the equipment/materials/supplies.
10. Checking shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
11. Locates suppliers, using sources such as catalogs and the internet, and interview them to gather information about the products to be ordered.
12. Determines if inventory of quantities is sufficient for needs, ordering more materials when necessary.
13. Responds to customer and supplier inquiries/other concerns.
14. Contacts supplier in order to schedule or expedite deliveries and to resolve shortage, missed or late deliveries, and other problems.
15. Reviews requisition orders in order to verify accuracy, terminology, and specifications.
16. Branch opening kit/equipment purchase.
17. Monthly costing report of all the purchased orders for Commissary Department.
18. Creates new product costing based on supplier’s cost and submit it to Accounting and Finance Manager for final product costing.

• Follows standards and procedures
• Pay attention to details.
• Holds self-accountable for assigned responsibilities.
• Sees tasks to completion in a timely manner
• Adeptness at analyzing facts, problem-solving, decision-making, and demonstrating good judgment
• Attendance and Punctuality
• Adheres to the corporate core values (AWESOME):
• Always improving
• Wow customers
• Excellence
• Solicitude (Malasakit)
• Oneness (Teamwork)
• Moral uprightness
• Evolving

• Graduate of any business management courses or any related courses
• At least five (5) years work experience in the same role, in the same capacity
• Supply-chain knowledge and understanding
• Knowledge on using any procurement system
• Knowledge on three-supplier rule
• With certification in supply-chain is a plus
• People management skills
• Interpersonal skills
• Negotiation skills
• Analytical and critical thinking skills
• Ability to plan, organize, and oversee the work of others.
• Ability to multi-task and manage requests on a timely manner
• Ability to work with integrity, professionalism and confidentiality
• Performs responsibility with Tenacity
• Must be honest and truthful
• Adaptable and willing to learn
• Team-spirit and customer-focused attitude

Can follow written and verbal instructions