Procurement Specialist

Position Summary:

This role plays a key part in supporting the Local Systems (LS) by delivering high-quality, efficient, and cost-effective service while upholding ethical and legal procurement standards.

Essential Job Functions:

Procurement Operations:

• Maintain a thorough understanding of Supply Chain Management goals, policies, and procedures.
• Support Senior Buyers and Procurement Managers in sourcing and procurement of supplies, services, and equipment.
• Review and validate purchase requisitions and order confirmations to ensure pricing accuracy and compliance with contracts.
• Ensure timely and accurate placement of purchase orders in accordance with service level standards.
• Manage non-contracted items under the direction of the Procurement Manager.
• Expedite orders and update Workday with backorders, estimated ship dates, and resolution notes.
• Collaborate with internal customers, Accounts Payable, Receiving, and suppliers to resolve invoice and delivery issues.
• Coordinate product returns with suppliers.
• Maintain compliance with procurement policies and contribute to their improvement based on operational experience.
• Ensure consistent use and optimization of Workday ERP and maintain data integrity.
• Provide accurate procurement data and reporting to support decision-making.
• Offer feedback and suggestions to leadership to enhance procurement processes.
• Promote open communication, collaboration, and accountability across teams.
• Participate in cross-functional initiatives and projects focused on process improvement, quality, and cost-efficiency.
• Ensure all procurement activities adhere to ethical, legal, and financial guidelines.
• Perform additional duties as assigned.

Customer Service:

• Assist internal customers in navigating the Supply Chain, identifying appropriate resources and support.
• Set and meet service expectations through effective communication and follow-up.
• Actively solicit and act on customer feedback to improve satisfaction.
• Demonstrate professionalism and excellent customer service with both internal and external partners.
• Build and maintain strong working relationships, fostering a collaborative team environment.

Professional Development:

• Participate in continuing education (seminars, workshops, etc.) to maintain and enhance job-related knowledge and skills.
• Share expertise and support peer development by providing training and mentoring.

Qualifications:

Required:

• Associate’s degree in finance or a business-related field, or 3 years of experience in Supply Chain or Finance.
• Minimum of 2 years of relevant work experience in hospital procurement.
• Proficiency in Microsoft Office, databases, business intelligence tools, and ERP systems (especially Supply Chain modules).

Preferred:

• Bachelor’s degree in finance or a business-related field, or 5 years of experience in Supply Chain or Finance.
• Experience using a supply chain information system, preferably Workday.