Virtual Assistant (Executive Assistant to CEO)

Tallant Asia is looking for a Virtual Assistant for a company based in Korea.

Role Summary:

Key responsibilities include managing the CEO’s daily communications, coordinating travel, supporting project management, and handling documentation for customer and project data.

Key Responsibilities:

1. Executive Support:

• Email & Task Management: Collect, organize, and summarize incoming emails and tasks for the CEO, ensuring clear priorities and timely responses.
• Communication: Draft and send emails on behalf of the CEO and manage routine correspondence.
• Travel Coordination: Arrange and coordinate all team travel, including booking flights, hotels, and managing itineraries. Ensure that all invoices and travel expenses are documented and downloaded for record-keeping.
• Meeting Support: Organize meetings, prepare materials, and coordinate with participants as required.

1. Project Management & Organization:

• Customer & Project Tracking: Maintain organized lists of customer contacts and projects using Excel or Notion to support strategic business relationships and project oversight.
• Quotation Preparation: Draft and format quotation templates in Word and Excel, customizing them to reflect customer and project specifications after understanding requirements.
• Documentation & Presentations: Develop PowerPoint presentations for internal and client-facing purposes, maintaining a high standard of quality and alignment with company branding.

1. Light Marketing Support (as needed):

• Data Entry & Research Support: Assist in entering data for market research and compiling reference lists. Track industry trends and maintain organized records of relevant research.
• Document Preparation for Marketing: Provide support on presentation and document preparation for outsourced marketing projects, including data input and formatting as needed.

Important Qualifications:

• Excel Proficiency: Advanced ability to manage, track, and analyze data in Excel.
• PowerPoint Skills: Ability to create visually engaging presentations, with attention to detail in formatting and design.
• Quotation & Proposal Writing: Experience drafting commercial quotes and client proposals in Word and Excel.
• Financial Understanding (P&L Analysis): Basic knowledge of profit & loss analysis to support strategic planning and quotations.

Skills & Competencies:

• Education: Bachelor’s degree preferred.
• Experience: 3+ years in a high-level administrative or executive assistant role.
• Language: Proficiency in English (written and spoken).
• Tech Proficiency: Familiar with Microsoft Office Suite (Excel, PowerPoint, Word), as well as organizational tools like Notion or similar.