Administrative Assistant

 I.  Position Summary

Performs administrative and secretarial support services such as managing and maintaining records, reviewing invoices, assisting in tenant concerns, and overseeing office transactions.

• Manage office communication, transportation, and travel arrangements.
• Draft and distribute memoranda, minutes, and other documents.
• Organize and maintain files, databases, and supply inventory.
• Schedule appointments, meetings, and reservations.
• Receive calls, emails, deliveries, and visitors, ensuring needs are attended to.
• Process and monitor payments, expenditures, and staff work hours.
• Assist with billings, permit applications, gate passes, and other administrative documents.
• Coordinate repairs and maintenance of office equipment.
• Serve as a liaison between the office and external parties.
• Perform other tasks as assigned by the supervisor or per company policies.

• Bachelor’s degree related to Office Administration or equivalent
• At least one (1) year experience as an administrative assistant or similar role
• Experience in property management/real estate is an advantage