Administrative Assistant | AU Healthcare | Onsite - Alabang

Employment Type: Full-time

The ideal candidate will have excellent communication skills, be proficient in office software, and have a proactive approach to meeting the needs of our

team and clients.

• Answer and direct phone calls, handle incoming and outgoing mail, and respond to emails.
• Organize and schedule appointments, meetings, and travel arrangements using administrative software.
• Plan meetings, take detailed minutes, and distribute them to relevant parties.
• Write, edit, and distribute various documents such as emails, memos, letters, and reports.
• Assist in the preparation of regularly scheduled reports and maintain accurate filing systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Order office supplies, research new deals, and manage inventory.
• Maintain contact lists, update databases, and ensure all records are current.
• Book travel arrangements, submit and reconcile expense reports, and manage business trips.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

What You Bring

We're looking for someone who:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
• At least 3 years of experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Proficiency in MS Office (MS Excel, MS PowerPoint, MS Word) and other office software.
• Excellent time management skills and the ability to prioritize work effectively.
• Attention to detail and strong problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Familiarity with office equipment such as printers, fax machines, and projectors.

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

If you're thinking "this sounds like me"-it probably is. Click apply. We can't wait to meet you.