Hr and admin officer - Santa Maria - ref. d8251215

Employment Type: Full-Time

Job Summary:

This position involves hands-on responsibilities across recruitment, compensation and benefits, policy development, training, and employee relations.

• Lead full-cycle recruitment for various departments including Finance, Sales & Marketing, Purchasing, Warehouse, and Operations.
• Develop job descriptions, post vacancies, screen applicants, conduct interviews, and facilitate hiring and onboarding processes.
• Maintain and update employee records and HR documentation.
• Monitor employee performance and coordinate evaluation processes.

• Manage employee memberships with government agencies (SSS, PhilHealth, Pag-IBIG, etc.).
• Coordinate payroll processing with banks and accounting, ensuring timely and accurate salary disbursements.
• Monitor and ensure timely remittance of statutory contributions and loan payments.
• Handle the end-to-end processing of government-mandated claims such as sickness, maternity, and other benefits.
• Ensure compliance with DOLE policies, labor standards, and company obligations.

• Draft, implement, and regularly review company rules, regulations, and employee handbook in line with Philippine labor laws.
• Implement and enforce workplace policies, office rules, and disciplinary procedures.
• Support management in handling employee grievances, disciplinary actions, and conflict resolution.

• Conduct OSH (Occupational Safety and Health) Orientation and other mandatory trainings to promote safety and compliance.
• Organize and coordinate employee trainings, development programs, and company events.
• Identify training needs and work with department heads to improve employee performance and productivity.

• Promote awareness of employee rights and company responsibilities under labor laws.
• Foster a positive work environment and support employee engagement initiatives.
• Maintain healthy labor-management relations and assist in resolving workplace issues fairly and professionally.

• Oversee office administration including monitoring, requesting, and inventory of office supplies and company properties.
• Coordinate with suppliers and service providers for administrative needs.
• Maintain a proper filing and documentation system for HR and administrative records.

Qualifications:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.
• Minimum of 2 years of relevant experience in HR and administrative functions, preferably in a manufacturing or startup setting.
• Strong knowledge of Philippine labor laws, DOLE regulations, and government-mandated benefits processes.
• Experience in payroll coordination and employee claims processing.
• Excellent communication, organizational, and interpersonal skills.
• Proficient in Microsoft Office and HR-related tools/software.
• Capable of multitasking, working independently, and handling sensitive information with confidentiality.