Executive & Office Assistant (FMCG)

• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Manage travel schedules and business visit planning for senior leaders.
• Organize meetings, workshops, training sessions, and company events.
• Coordinate logistics and accommodation requirements for visiting stakeholders and guests.

• Manage calendars, appointments, meetings, and scheduling requests.
• Coordinate internal and external communications on behalf of leadership.
• Maintain team schedules, activity calendars, and travel trackers.
• Ensure timely distribution of important business updates, reminders, and deadlines.

• Provide administrative assistance to senior leaders and cross-functional teams.
• Prepare, edit, format, and proofread presentations, reports, correspondence, and business documents.
• Coordinate virtual meetings and support related technical requirements.
• Maintain accurate filing systems and organized records for business documents and agreements.
• Handle correspondence, courier requirements, and general office documentation.

• Support the day-to-day operation of the office, including supplies, equipment, utilities, and service providers.
• Coordinate office maintenance, repairs, and facility-related requirements.
• Manage office asset records and inventory.
• Help ensure a safe, organized, and productive workplace environment.
• Support office improvement, relocation, or special facilities initiatives as required.

• Assist with invoice processing, reimbursement requests, payment documentation, and administrative submissions.
• Monitor approval workflows and follow up with relevant stakeholders when necessary.
• Liaise with internal departments and external vendors to support efficient operations.
• Ensure documentation is complete, accurate, and submitted within required timelines.

• Maintain project trackers and monitor progress against key milestones.
• Follow up with stakeholders to ensure action items and deliverables are completed on time.
• Identify risks, delays, or issues and escalate when appropriate.
• Provide regular progress updates to leadership.
• Facilitate collaboration across multiple business functions and external partners.

• Track critical business deadlines, reporting requirements, and management submissions.
• Consolidate information and supporting materials for reviews and leadership meetings.
• Assist with data gathering, analysis, and document preparation for strategic initiatives.
• Support the development of presentations, reports, and management updates.

• Respond professionally to inquiries from customers, suppliers, and business partners.
• Assist with compliance, documentation, and administrative requirements when needed.
• Handle confidential information with discretion and professionalism.
• Perform additional administrative and operational tasks as assigned.

Multinational CompanyStability & Security

• Diploma or Bachelor's degree in Business Administration, Management, or a related field preferred.

• At least 2-3 years of experience in executive support, administration, office management, project coordination, or business support roles.
• Experience within a multinational, consumer goods, or fast-paced corporate environment is advantageous.

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• High attention to detail and accuracy.
• Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.
• Strong stakeholder management and coordination capabilities.
• Ability to work independently, prioritize effectively, and manage competing deadlines.

• Strong planning and organizational skills.
• Accountability and ownership of responsibilities.
• Sound judgment and problem-solving ability.
• Proactive and solution-oriented mindset.
• Effective collaboration across teams and functions.
• Commitment to delivering high-quality work and meeting deadlines.

A leading global consumer goods organization with a portfolio recognized for its strong brand presence, innovative marketing approach, and deep connection with sports, culture, and lifestyle communities worldwide

This role offers the opportunity to work closely with senior leaders, gain exposure to cross-functional business operations, and contribute directly to projects that drive organizational success.