Construction Administrative Assistant

Remote Employee BPO has an outstanding opportunity for you!

Benefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, and Night Differential

Work Schedule:

• Full-Time Employment (40 hours per week)
• Night Shift (Aligned with US Eastern Time Business Hours)
• The primary client is currently expected to require approximately 10–15 hours of support per week.
• As part of the company's shared-resource model, the selected candidate may be assigned to support additional clients and responsibilities to maintain a full-time workloa

Work Setup: Work from Office (Baliti, San Fernando, Pampanga)

Position Summary:

The Construction Administrative Assistant provides administrative, document control, and estimating support for construction and project-based clients. This role is responsible for managing project documentation, coordinating approvals, tracking requests, maintaining organized records, and supporting day-to-day operational activities.

As part of Remote Employee BPO's shared-resource model, the selected candidate may support multiple clients and projects while maintaining a full-time schedule. The ideal candidate has strong administrative skills, excellent attention to detail, experience working with estimates, project documentation, or construction-related processes, and the ability to adapt to different client environments.

This is an excellent opportunity for individuals with backgrounds in construction administration, estimating support, project coordination, real estate administration, or property management who enjoy working in a fast-paced, client-focused environment.

Responsibilities:

• Monitor and manage the shared Archway email inbox.
• Review incoming requests for subcontracts, change orders, RFIs, and other construction documents.
• Create and populate templates within Procore using information provided by the team.
• Route completed documents to the appropriate team members for review and approval.
• Upon approval, distribute documents to vendors, customers, or subcontractors and send via DocuSign when required.
• Track document status and follow up to ensure requests are completed in a timely manner.
• Maintain organized records and assist with other administrative tasks as needed.

Qualification:

• Strong administrative and organizational skills.
• Comfortable learning new software and following established processes.
• Experience managing email inboxes, documents, and approvals.
• High attention to detail and ability to work independently.
• Prior experience supporting construction, real estate, property management, or project-based businesses is a plus, but not required.
• Familiarity with Procore or similar software is helpful, but training can be provided.

Required Tools and Software:

• Microsoft Office Suite (Word, Excel, Outlook)
• Google Workspace (Gmail, Google Docs, Google Sheets, Google Drive)
• Adobe PDF / PDF document management tools
• DocuSign
• Microsoft Teams or similar communication platforms

Preferred / Nice to Have:

• Procore
• Buildertrend
• PlanGrid
• Bluebeam Revu
• Autodesk Construction Cloud
• Monday.com
• Asana
• Trello
• Smartsheet