Accounting Administrative Assistant

Accounting Administrative Assistant

The Accounting Administrative Assistant provides foundational support to the finance/accounting department. This role blends routine administrative tasks with fundamental bookkeeping and data-entry responsibilities. The ideal candidate will ensure accuracy in financial record-keeping, maintain orderly documentation, and support upper-level accountants in daily operational workflows.

• Ledger & Data Management: Accurately enter transactions into general ledgers, subsidiary ledgers, and accounting software.
• Accounts Payable (AP) Support: Assist in processing vendor invoices, matching purchase orders to receiving documents, and routing invoices for approval.
• Accounts Receivable (AR) Support: Prepare log incoming client payments and assist with follow-up on overdue accounts.
• Document Control & Archiving: Maintain systematic digital and physical filing systems for financial records, receipts, paid invoices, and tax documents to ensure audit readiness.
• Administrative Tasks: Handle department correspondence, answer vendor billing inquiries, and assist in preparing documents for month-end and year-end closings.

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field is required.
• Experience: 1–3 years of experience in an administrative or entry-level clerical accounting role.
• Attributes: Exceptional attention to detail, strong organizational skills, discretion when handling confidential financial data, and clear communication skills.