Accounts Payable & Accounts Receivable Specialist (US Account and GAAP exp.)

ROLE SUMMARY

Our client is seeking an Accounts Payable and Receivable Specialist to oversee all accounts payable and accounts receivable functions. This position will manage the accounts payable and accounts receivable functions for the company. This includes the review and processing of payment of all purchase orders, invoices, statements, vouchers, annuities, and/or other check requests, as appropriate, and under the direct supervision of the Senior Staff Accountant.

WORK SCHEDULE: 12:00 PM – 9:00 PM Pacific Daylight Time (3:00 AM – 12:00 PM Philippine Standard Time), follows Philippine holidays

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

• Perform the following accounts payable tasks:
• Receive digital invoices from vendors, match them to purchase orders and to information in the dealer's business system, and if there are discrepancies, provide copies of the invoice to the appropriate dealer staff for resolution
• Ensure that all time-sensitive payments are paid on time
• Follow up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries
• Post invoices to the correct general ledger account with due date (codes, verifies, and electronically enters accounts payable data into the accounting system)
• File all digital invoice copies in the master accounting job files on a shared drive
• Perform the following accounts receivable tasks:
• Receive invoicing notification from the appropriate dealer staff
• Utilize the dealer business system to verify invoicing information, produce and email the invoice to the customer contact
• Ensure that customers with specialized billing requirements get the correct invoicing at the correct time
• Process cost adjustments as required to fix billing errors and balances after costing of accounts payable invoices
• Ensure customer and vendor information is up to date (bill to, addresses, billing contact, etc.).
• Field questions from external customers as well as staff regarding invoicing issues and status
• Handle miscellaneous accounting tasks under the direction of the Senior Staff Accountant
• Assist the Senior Staff Accountant with month-end reconciliations

QUALIFICATIONS:

• A high school diploma is required; an associate’s degree is preferred
• 2 years related experience and/or training; or equivalent combination of education and experience
• Strong computer aptitude, which includes expertise with Microsoft 365 applications
• Strong understanding of accounting theory (Generally Accepted Accounting Principles)
• Strong analytical and accounting skills
• Natural problem solver and highly detail-oriented with strong organization skills
• Ability to execute systems and processes to achieve goals
• Enthusiastic, self-motivated, and teachable
• Strong ability to effectively communicate verbally and in writing with various levels of internal and external management while always maintaining a professional demeanor
• Ability to find ways around barriers to success and is flexible in a rapidly changing work environment