Accounts Payable Specialist (US Lawn Services Software)

Reports To: Finance Manager / Controller

About the Role:

In addition to overseeing the accounts payable process, this person will handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.

Key Responsibilities:

• Accounts Payable:
• Enter and process vendor invoices in Bill Pay (or similar software)
• Ensure invoices are accurate, properly coded, and approved before payment
• Reconcile vendor statements and resolve payment discrepancies
• Vendor Management:
• Collect and maintain W9 forms for all new vendors
• Ensure vendor information is complete, up-to-date, and compliant with IRS regulations
• Sales Tax Compliance:
• Prepare and submit sales tax filings for all applicable states on a timely basis
• Maintain accurate records of sales tax obligations and payments
• Coordinate with external advisors or internal stakeholders to stay up to date on tax requirements
• Ad Hoc Finance Projects:
• Support general ledger clean-up or reconciliation tasks
• Assist in the month-end close process, reporting, or audits as needed
• Contribute to improving processes and documentation within the finance department

Requirements:

• 3-5+ years of experience in Accounts Payable or general accounting
• Familiarity with Bill Pay platforms (e.g., Bill.com) and accounting software (e.g., QuickBooks, NetSuite, Xero)
• Solid understanding of W9 compliance and U.S. sales tax reporting
• Proficient in Microsoft Excel or Google Sheets
• Excellent attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication skills and ability to work in a fully remote environment

Preferred Qualifications:

• Experience working with companies that operate in multiple states
• Background in supporting finance teams on special projects or during audits
• Prior experience as an independent contractor or in a distributed team setting

What We Offer:

• Flexible, remote-first work setup
• Opportunity to work with a collaborative and growing finance team
• Exposure to a wide range of accounting and finance functions

This offer from "onlyexperts.io" has been enriched by Jobgether.com and got a 72% flex score.