Executive Assistant
Manila Full-time
Job Summary
The Executive Assistant provides high-level administrative and executive support to the President/CEO by managing schedules, communications, reports, meetings, confidential documents, and special projects. The role serves as the primary point of coordination between the Executive Office and internal departments, ensuring efficient daily operations.The Executive Assistant is also expected to have a working knowledge of accounting processes to assist in financial monitoring, documentation, and coordination with the Accounting Department.
Key Duties and Responsibilities Executive Support- Manage the President/CEO's calendar, appointments, meetings, and travel arrangements.
- Screen phone calls, emails, and correspondence; prioritize matters requiring immediate attention.
- Prepare reports, presentations, meeting agendas, minutes, and executive summaries.
- Draft business letters, memoranda, contracts, and other official correspondence.
- Monitor deadlines and ensure timely completion of executive deliverables.
- Organize and maintain confidential files, records, and executive documents.
- Coordinate with department heads regarding reports, updates, and action items.
- Track projects assigned by the President/CEO and monitor progress.
- Attend meetings as required and prepare accurate minutes of meetings.
- Follow up departments regarding pending reports and commitments.
- Handle confidential information with the highest level of integrity.
- Manage office supplies and administrative requirements for the Executive Office.
- Arrange company events, meetings, and executive appointments.
- Coordinate business travel, accommodations, and transportation.
- Prepare reimbursement requests and liquidation reports.
- Maintain proper filing systems (physical and digital).
- Assist in monitoring Accounts Payable (AP) and payment schedules.
- Coordinate with the Accounting Department regarding invoices, purchase requests, and payment documents.
- Review supporting documents before endorsement for approval.
- Monitor budget utilization for executive-approved expenditures.
- Assist in preparing expense reports and financial summaries.
- Maintain confidentiality of financial records and executive transactions.
- Ensure completeness of accounting-related documents before submission.
- Serve as liaison between the President/CEO and internal departments.
- Coordinate with clients, suppliers, government agencies, and business partners.
- Ensure timely dissemination of executive instructions.
- Monitor implementation of management directives.
- Conduct research and prepare reports for business decisions.
- Assist in company projects, policy implementation, and process improvements.
- Perform other tasks assigned by the President/CEO.
- Bachelor's Degree in Business Administration, Office Administration, Accountancy, Accounting Technology, Management, or any related field.
- At least 2–5 years of experience as an Executive Assistant, Administrative Assistant, or similar executive support role.
- Experience supporting top management or executives is an advantage.
- Experience in accounting or finance-related work is preferred.
Benefits:
- Additional leave
- Company events
- Employee discount
- Free parking
- Health insurance
- Life insurance
- On-site parking
- Opportunities for promotion
- Promotion to permanent employee
Work Location: In person
Inland CorporationManila
Location: Intramuros, Manila
Job Summary
We are looking for a highly organized and proactive Executive Assistant to provide administrative and executive support to senior management. The ideal candidate should be detail-oriented, able to manage...
NCS Philippines Inc.Taguig, 12 km from Manila
as assigned.
Qualifications
• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• At least 3–5 years of experience as an Executive Assistant supporting senior executives or C-level leaders.
• Excellent...
RemoteVA PHManila
Job Description: Executive Assistant
Position: Executive Assistant
Schedule: Full-Time | 9:00 AM – 5:00 PM EST
Training: Software training will be provided
Gender Preference: Open to all qualified candidates
Position Overview
We are seeking...