Administrative assistant

Job Description

• Answer phone calls and respond to email inquiries in a timely and professional manner.
• Organize and maintain filing of important and confidential company documents.
• Create and update a summary of weekly, monthly, and annual attendance records.

• Maintain and regularly update reports related to Accounts Receivables.
• Monitor customer credit limits and payment terms.
• Assist in the collection process by coordinating with customers.
• Encode customers’ Expanded Withholding Tax (EWT) information.
• Update BIR charge journal daily and check sales columnar.

• Ensure the availability of invoice stock and monitor inventory levels.
• Track and report items/supplies that are nearing expiry.
• Process payments for billings and office supplies as needed.

• Issue counter receipts accurately.
• Serve as lunchtime cashier and provide cashier substitution when required.

• Coordinate with the Head Office to ensure compliance with company policies and procedures.
• Responsible for monitoring employee adherence to Company Rules & Regulations, and SOPs.

• Manage approval processes for employee cash advances and miscellaneous expenses.
• Carry out additional tasks as required by management.

• College graduate of any course; preferably with a background in Business or related fields.
• Possesses a strong personality and can handle pressure effectively.
• Emotionally resilient and able to manage challenging situations professionally.
• With at least 1 year of experience in administrative, clerical, or accounting-related work (preferred but not required).
• Detail-oriented, organized, and able to manage multiple tasks efficiently.
• Strong verbal and written communication skills.
• Proficient in using Microsoft Office applications (Word, Excel, Outlook).
• Trustworthy and able to handle confidential information responsibly.
• Has good interpersonal skills and can coordinate effectively with different departments.
• Willing to be flexible with tasks and can adapt to changing priorities.

Work location

CITY OF SAN FERNANDO (CAPITAL), PAMPANGA

Remarks

No additional remarks

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