Accounting Associates - Disbursement

Accounting Associate – Disbursement is responsible for handling the preparation, processing, and monitoring of all company disbursements. This position ensures that payments are properly documented, approved, recorded, and released in accordance with company policies, accounting standards, and internal control procedures.

Key Responsibilities:

1. Process and monitor disbursement transactions, including supplier payments, reimbursements, cash advances, and other company payables.
2. Review invoices, billing statements, liquidation reports, and other supporting documents to ensure completeness, accuracy, and validity prior to payment processing.
3. Prepare payment vouchers, check vouchers, and other disbursement-related documents.
4. Ensure that all disbursements are properly authorized and supported by approved documents before release of payment.
5. Record and post disbursement transactions accurately in the accounting system.
6. Monitor due dates of payables and ensure timely processing of payments.
7. Maintain organized and updated files of all disbursement records and supporting documents for reference and audit purposes.
8. Coordinate with other departments, suppliers, and concerned parties regarding payment requests, deficiencies, and payment status.
9. Assist in the preparation of disbursement reports, schedules, and account reconciliations.
10. Ensure compliance with company policies, accounting procedures, and internal control requirements.
11. Provide support during internal and external audits by preparing and submitting required documents.
12. Perform other accounting and administrative duties that may be assigned from time to time.

Qualifications:

1. Bachelor’s degree in accountancy, Accounting Technology, Financial Management, or any related course.
2. With experience in disbursement, accounts payable, general accounting, or related accounting functions is an advantage.
3. Knowledgeable in basic accounting principles, bookkeeping, and financial documentation.
4. Familiarity with disbursement procedures, payment processing, and internal controls is preferred.
5. Proficient in Microsoft Office applications, especially Microsoft Excel.
6. Experience in using accounting software is an advantage.
7. Strong attention to detail and accuracy in handling financial transactions and records.
8. Organized, trustworthy, and able to maintain confidentiality of financial information.
9. Good communication and interpersonal skills.
10. Can work efficiently in a fast-paced environment and manage multiple tasks within deadlines.