Executive Assistant and Marketing Coordinator

Work Location: Cyberscape Alpha, Ortigas Center, Pasig City (On-site)

What is your mission?

We are looking for an Executive Assistant and Digital Marketing Coordinator to provide comprehensive executive, administrative, and marketing assistance to senior leadership. The role will manage executive calendars, meeting coordination, stakeholder communications, travel arrangements, social media management, digital marketing campaigns, content coordination, and business support initiatives to help drive operational efficiency and brand visibility.

You will provide the best service to our partner brands by performing these tasks:

• Manage executive calendars, appointments, schedules, and daily priorities.
• Coordinate internal and external meetings, including agenda preparation, meeting logistics, documentation, and follow-up action items.
• Screen, prioritise, and respond to executive emails and communications when appropriate.
• Coordinate travel arrangements, accommodations, and itineraries for executives and business requirements.
• Prepare reports, presentations, correspondence, business documents, and executive communications.
• Schedule meetings across multiple stakeholders and international time zones.
• Organise meeting materials, record meeting minutes, and track follow-up tasks and deliverables.
• Serve as a primary liaison between executives, employees, clients, and external stakeholders.
• Ensure timely communication and coordination across departments to support business operations and initiatives.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist in planning and executing digital marketing campaigns across various channels.
• Manage and maintain company social media platforms, including content scheduling and online engagement activities.
• Coordinate content creation, publication schedules, and promotional activities for digital platforms.
• Support email marketing campaigns and audience engagement initiatives.
• Monitor digital marketing performance metrics and prepare basic marketing reports.
• Coordinate marketing-related projects with internal teams, vendors, and external partners.
• Maintain and update website content, marketing materials, and branding assets.
• Support special projects, business initiatives, and process improvement activities.
• Conduct online research and prepare summaries, insights, and recommendations for leadership.
• Assist with vendor coordination, documentation management, and other administrative support activities.
• Organise and maintain digital filing systems, records, and business documentation.
• Perform additional business support and administrative duties as assigned by management.

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar support role.
• Experience supporting senior executives, leadership teams, or business leaders.
• Experience in digital marketing, including social media management, content coordination, email marketing, or campaign support.
• Experience supporting US-based clients or executives is preferred.
• Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using calendar management, scheduling, and collaboration tools.
• Familiarity with social media platforms such as LinkedIn, Facebook, and Instagram.
• Experience using Canva or similar content creation tools.
• Familiarity with email marketing platforms and Google Analytics or similar reporting tools.
• Familiarity with CRM systems, marketing automation platforms, and project collaboration tools is an advantage.
• Strong typing, documentation, data management, and reporting skills.
• Excellent English communication skills, both written and verbal.
• Strong organisational, planning, multitasking, and time-management abilities.
• Professional demeanour with strong stakeholder management and interpersonal skills.
• Ability to manage multiple priorities, projects, and deadlines simultaneously.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently in a fast-paced and dynamic business environment.
• Proven ability to handle confidential and sensitive information with discretion.

Company Perks:

• Above-industry salary package and incentives
• Comprehensive HMO benefits and life insurance from day 1
• Free learning and development courses for your personal and career growth
• Dynamic company events
• Opportunities for promotion
• Free meals and snacks