Executive Assistant

An Admin Assistant provides comprehensive administrative and office support to ensure smooth daily operations. Responsible for maintaining an organized workplace, coordinating schedules and meetings, managing records and communications, and delivering reliable administrative assistance to principal staff and management.

Key Responsibilities:

• Manage office supplies, ordering and maintaining inventory.
• Ensure the office is always organized and presentable.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Handle incoming and outgoing mail and packages.
• Answer phone calls, take messages, and direct inquiries to appropriate personnel.
• Organize and maintain files and records, both physical and electronic.
• Prepare, format, and update documents as needed.
• Assist with data entry and database management.
• Schedule meetings, appointments, and conferences for Principal staff.
• Coordinate meeting logistics, including room reservations, equipment setup, and refreshments.
• Assist with travel arrangements and accommodations for staff or visitors.
• Assist with basic bookkeeping, including invoicing, expense tracking, and budget management.
• Process purchase orders and handle vendor communications.
• Assist in preparing materials for meetings and presentations.
• Provide administrative support to managers, directors, and other staff members as required.
• Assist in compiling Daily Time Record of GSA staff

Skills and Qualifications:

• College Degree Holder (preferably Business Administration major)
• Minimum of 1year experience in an administrative or office support role is preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment (fax, copier, etc.).
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and manage time effectively.
• High attention to detail and accuracy in tasks.
• Ability to handle routine office tasks with minimal supervision.

Additional Information:

The role may require occasional overtime during peak seasons or busy periods.