Sales Assistant for Classified Ads

1. Sales Support

• Assist in receiving and processing display and classified advertising bookings and client ad placements (Ad Taking).
• Support in responding to client inquiries via phone, email, or in person (Sales Calls).
• Support in providing daily assistance to the sales team in preparing materials, organizing meetings, gathering data, and client follow-ups.
• Schedule and coordinate photography needs for display and classified advertising clients (Request for Photographer).

1. Contract Coordination

• Track, organize, and file display and classified advertising contracts.
• Coordinate with clients and legal/admin teams for processing and signing of contracts.
• Assist in preparation and tracking of RFAs (Request for Adjustment), coordinating with billing and sales teams.

1. Sales Documentation and Data Management

• Maintain and update sales and client databases.
• Organize and maintain physical and digital records (contracts, proposals, correspondence).
• Prepare internal forms, sales reports, and data summaries.
• Support in backing up and updating essential display and classified advertising documents.
• Monitor and track ad placements, prepare comparative reports.

1. Internal Collaboration

• Coordinate with production, editorial, accounting, and marketing departments to ensure smooth campaign execution.
• Communicate display and classified ads-related updates or requirements across departments.
• Work with accounting and billing for RFA processing.

1. Administrative Support and Other Tasks

• Assist with office supply requests and basic housekeeping tasks.
• Encode solicitation letters and organize deliveries by project or account.
• Perform clerical tasks such as scheduling, document preparation, and office coordination.
• Support other duties and special projects assigned by display and classified ads supervisors.

Bachelor’s degree in Business Management, Marketing, Advertising, Administration, Communications, or a related field.

At least 1-2 years of experience in advertising sales, administrative, sales support, or media-related roles.

Competencies and Skills:

Knowledge of basic marketing principles.

Good filing skills and customer service skills.

Basic computer skills and proficient in MS Office (Word, Excel, Outlook); knowledge of database systems a plus.