Executive Assistant to CEO / COO

EXECUTIVE ASSISTANT TO CEO / COO

Position Summary

We are seeking an experienced and highly organized Executive Assistant to the CEO to provide comprehensive administrative support, ensure the seamless execution of strategic initiatives, and act as a key liaison to the CEO. This role demands exceptional professionalism, discretion, and the ability to manage a variety of high-level tasks in a fast-paced environment.

Qualifications:

• Bachelor's degree in Business/Office Administration, or any related course
• A minimum of 2 years of professional experience, preferably within multilateral organizations or similar environments.
• Preferably Female
• Proficiency in advanced computer applications, including word processing, spreadsheets, and other commonly used software tools.
• Strong interpersonal communication skills, with the ability to collaborate effectively from diverse professional and with almost all types of individuals.
• Excellent attention to details and can work independently even under pressure

Key Responsibilities:

• Administrative Support: Organize and manage executive schedules, including coordinating meetings, appointments, and travel logistics.
• Communication Management: Manage email correspondence, draft responses, and handle phone calls on behalf of executives.
• Document Preparation: Create, edit, and finalize reports, presentations, and other professional documents as required. Will take down minutes of meetings.
• Project Coordination: Support the planning and tracking of projects, ensuring timely completion and efficient task execution.
• Data Management: Maintain a well-organized system for files, documents, and records.
• Task Prioritization: Assist in identifying priorities and managing daily agendas for executives.
• Confidentiality: Handle sensitive and confidential information with professionalism and discretion.
• Reports directly to the CEO and serves as a critical support role within the organization.
• Work in a highly confidential and strategic capacity to ensure the CEO’s priorities are met, organizational goals are advanced, and internal operations run efficiently