General Virtual Assistant - Executive and Operations Assistant

This a Full Remote job, the offer is available from: Philippines

About Us

We're a close-knit team of professionals who value collaboration, accountability, and purposeful work.

The Role

If you're someone who thrives in a fast-paced, remote environment, enjoys wearing multiple hats and want to take your career to the next level, this is the opportunity for you.

• Key Responsibilities
• Invoicing & Finance Support
• Prepare, schedule, and issue client invoices accurately and on time
• Manage invoice amendments and liaise with clients for adjustments or clarifications
• Extract timesheet data and prepare payroll summaries and reports
• Generate weekly financial reports, including Accounts Payable/Receivable
• Assist in fortnightly payroll forecasting and tracking expenses
• Payroll & HR Administration
• Review timesheets, adjust hours, and process payroll accordingly
• Draft and send payroll stubs to team members
• Coordinate onboarding processes and set up access for new hires
• Assist in HR admin tasks including performance review schedules and time-off tracking
• Support internal communications and event planning (e.g. team building, summits)
• Operations & Reporting
• Organize and maintain company documentation, emails, and internal files
• Prepare client surveys and compile team performance scorecards
• Contribute to SOP development and process improvement initiatives
• Provide ad hoc admin support to various departments
• Executive Assistance to CEO
• Manage and prioritize the CEOs inbox and calendar
• Draft and send client communications and follow-ups
• Assist with immigration documentation and visa application prep
• Maintain CRM records and support business development efforts
• Prepare presentation materials and assist with CEOs network activities

• Proven experience in Finance administration, HR coordination, or executive support roles
• Strong organizational and communication skills
• Excellent attention to detail and the ability to manage multiple priorities
• Proficient in QuickBooks, Microsoft Office, MS Teams, MS Excel, Canva and other CRM tools- (i.e AI tools)
• Experience with invoicing, payroll, and timesheet tracking software (e.g., Everhour) is a plus.
• Ability to work independently and maintain confidentiality.
• Why Join Us?
• Work remotely with a supportive and mission-driven team- Independent Contractor Role
• Paid Time Off and Paid Australian Public Holidays
• Free Webinar trainings and Sponsored Team Meet Up Activities
• Quarterly VA Appreciation Incentives and Engagement Activities
• Regular collaboration with experienced professionals and leadership

This offer from "Three Peaks International" has been enriched by Jobgether.com and got a 72% flex score.