Administrative Assistant

DUTIES AND RESPONSIBILITIES:

• Attends to Tenant Calls, Service Requests, and Walk-in Inquiries.
• Prepares and computes summary of payments and billing of the following.

o Condo Dues

o Utilities

o Construction Bonds

o Special assessments

• Follow-up payment of dues and other charges.
• Updates existing Tenant Files: this includes proper documentation and record keeping.
• Conducts regular and periodic inventory of Office/Storeroom Items; this also includes attending to withdrawal/return of Inventory Items.
• Coordinates and prepares request for security passes and correspondence.
• Maintains and updates file/record of cash flow.
• Handles canvassing and purchasing functions.
• Receives all invoices and bills of suppliers and contractors to be forwarded to the MANAGER for approval.
• Petty Cash Custodian
• Follow-up monthly requisition of housekeeping consumable and office supplies.
• Sets appointments with service contractors, homeowners and other personnel as required.
• Attends to incoming and outgoing phone and fax messages.
• Performs other duties that may be assigned by the MANAGER.

QUALIFICATIONS:

• Must be willing to work on-site in Vivaldi Residences (C.M. Recto Street and Ramon Magsaysay Avenue)
• Graduate or undergraduate in BS Business Administration or an equivalent field
• Fresh Graduates are welcome to apply (with strong internship experience)
• At least 2 Year(s) of working experience in the related field is required for this position
• Preferably 1-4 Yrs Experienced Employee specialized in Property/Real Estate or equivalent
• Fluent in English, both written and spoken
• Well-organized with strong attention to detail
• Computer literate, with proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Experience in customer service is preferred
• Strong communication and interpersonal skills
• Ability to work effectively both independently and as part of a team
• Good time management and organizational skills
• With pleasing personality
• CAN START ASAP (Urgent Hiring)