Accounts Payable Officer

Job Description:

Grow your career with BMG Outsourcing - a leading, well-respected Australian-owned Outsourcing Company with offices in Clark and Sydney, offering long-term rewarding careers with our clients.

We are looking for a motivated, positive and keen to detail Accounts Payable Officer who will be processing Invoices and transactions as well as other finance tasks.

Job Qualifications

Responsibilities:

Invoice Processing:

• Accurately input all supplier invoices and related accounts payable data into the accounting/ERP system (e.g., MYOB, Xero, SAP, Oracle, or similar).
• Review, verify, and code invoices in accordance with the company's Chart of Accounts and cost centre structure.
• Ensure proper approvals are obtained for non-PO invoices before processing.

Reconciliation and Dispute Resolution:

• Investigate and resolve invoice discrepancies or payment issues through liaison with vendors and internal departments.
• Reconcile supplier statements regularly to ensure completeness and accuracy of records.
• Follow up on outstanding invoices and credit notes.

Payment Processing:

• Assist in the preparation of weekly, fortnightly, or monthly payment runs (EFT, BPAY, cheques, etc.).
• Ensure timely and accurate payments are made in accordance with agreed payment terms.

General Ledger and Journal Entries:

• Prepare and post daily, monthly, and ad hoc journal entries related to accounts payable transactions.
• Assist in month-end and year-end closing processes, including AP accruals and reporting.

Vendor Management:

• Maintain up-to-date and accurate vendor master data, including ABNs, banking information, and contact details.
• Respond to vendor queries in a professional and timely manner to maintain strong supplier relationships.
• Compliance and Reporting:
• Ensure compliance with GST regulations and support BAS preparation as required.
• Assist in internal and external audits by providing necessary documentation and explanations.

Continuous Improvement & Projects:

• Identify opportunities for process improvements and support implementation of best practices in the AP function.
• Participate in finance and cross-functional projects, system upgrades, and testing as needed.

Requirements:

• Proven experience (2+ years) in an accounts payable or similar role.
• Solid understanding of AP processes, GST implications, and general accounting principles.
• Proficiency in accounting software (e.g., SAP, Oracle, TechOne, Xero, MYOB, or similar).
• Strong Excel skills and familiarity with reconciliation tools and reporting systems.
• Excellent attention to detail and ability to manage high volumes of transactions.
• Strong communication skills, both written and verbal, with a customer service mindset.
• Ability to prioritise tasks and work effectively in a deadline-driven environment.
• Diploma or degree in Accounting, Finance, or a related field.

• Flexible Work-from-Home Opportunities
• Salary: We offer a competitive salary that reflects your experience and skills.
• Healthy Work Environment: A supportive, positive, and inclusive workplace that promotes your well-being and growth.
• HMO: Enjoy great health insurance to keep you covered.
• Paid Time Off: Generous vacation days, holidays, and sick leave to help you recharge.
• Company-Provided Equipment: Get a PC or laptop from the company to help you do your best work, whether you're in the office or working remotely.
• Free Shuttle: Convenient and comfortable shuttle service to make your commute easier.
• Free Meals: Enjoy free meals to keep you fueled and focused during the day!
• Other perks: Day shift schedule, remote work options, and a bunch of other fun perks like company events (Year-end Party, Summer Outing, Monthly Gatherings, etc.)