Contract Administrator (billing, accounts receivable, or collections experience) - Quezon City
Doxa Talent Quezon City Full-time
ROLE SUMMARY
Our client is looking for a Contract Admin who will ensure accurate invoicing, monitor payment schedules, and follow up on outstanding balances. The role requires a detail-oriented individual with strong organizational skills to manage contracts, review billing terms, and handle client communications regarding collections.
WORK SCHEDULE: 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full TimeWORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS:
- Perform the following billing tasks:
- Review customer contracts to ensure accurate setup of billing terms in the system
- Generate and distribute invoices in compliance with contract terms and timelines
- Address client inquiries related to invoices, billing adjustments, or discrepancies
- Coordinate with internal teams (sales and account management) to resolve billing-related issues
- Perform the following collection tasks:
- Monitor accounts receivable and identify overdue accounts
- Initiate follow-ups on outstanding payments via calls, emails, and letters
- Issue demand letters and escalate delinquent accounts per company policies
- Collaborate with legal teams on escalation for unresolved cases
- Perform the following administrative tasks:
- Maintain accurate records of contracts, billing schedules, and collections activity
- Prepare periodic reports on receivables, outstanding balances, and collections performance
- Update systems with payment status, collections notes, and resolved disputes
- Support audits by providing accurate documentation of billing and collections processes
QUALIFICATIONS:
- A Bachelor’s degree in the related field is preferred
- Minimum 2-3 years in billing, accounts receivable, or collections
- Knowledge of industry-specific billing practices (e.g., construction, professional services)
- Familiarity with credit policies and procedures
- Experience in a fast-paced environment with multiple clients and contracts
- Familiarity with contract management and billing systems is a plus
- Knowledge of billing cycles, collections protocols, and reconciliation processes
- Proficiency in ERP software (e.g., SAP, Oracle, NetSuite) and Microsoft Office Suite, especially Excel
- Excellent communication skills (verbal and written) to interact with clients and internal teams
- Strong negotiation and problem-solving abilities
- Accurate in billing and tracking accounts
- Able to manage multiple deadlines and payment schedules effectively
- Takes ownership of collections goals and can resolve issues proactively
- Can work closely with cross-functional teams to achieve results
- Attractive compensation
- Assured allowances
- Leave credits
- Overtime Pay
- Night differential benefits
- Comprehensive health and life insurance upon hiring, covering one free dependent
- Special anniversary incentives
- 13th-month salary bonus
- We provide the necessary equipment!
- Full Time
- Permanent WFH set-up
- Job Type: Full-time
- Attractive compensation
- Assured allowances
- Leave credits
- Overtime Pay
- Night differential benefits
- Comprehensive health and life insurance upon hiring, covering one free dependent
- Special anniversary incentives
- 13th-month salary bonus
- We provide the necessary equipment!
- Full Time
- Permanent WFH set-up
- Job Type: Full-time
Global Staff NetworkQuezon City
Job Position: Admin & Contract Administrator
Work Setup: Onsite
Location: Quezon City
Schedule: 5:30 AM - 2:30 PM PH Time
About the Role:
We are seeking a proactive and reliable Construction Administrator to join our team. This role is ideal...
OutsourceyPhilippines
progress and contract status.
• Finalize job orders and generate detailed reports for submission to Homes NSW.
• Handle urgent incoming calls from Homes NSW and coordinate immediate responses.
• Software and Technology Use:
• Learn and effectively...
Doxa TalentManila, 10 km from Quezon City
ROLE SUMMARY
Our client is looking for a Contract Admin who will ensure accurate invoicing, monitor payment schedules, and follow up on outstanding balances. The role requires a detail-oriented individual with strong organizational skills to manage...