Project Coordinator

Be Part of Our Growth Journey! Smarter, Stronger, and More Fun Than Ever

We’re entering an exciting new stage of growth—strengthening our project delivery capability, improving coordination across teams, and building a culture where accountability, collaboration, and continuous improvement truly matter.

As part of our continued success across live construction projects, we’re looking for a highly organized and proactive Project Coordinator to join our Contracts Management team. This role is key in keeping projects moving smoothly, ensuring documentation is accurate, and supporting seamless communication between internal teams, suppliers, and site operations.

What You’ll Be Doing

• Act as the key liaison between Contracts Managers, Supply Chain, and Installation teams
• Coordinate communication across internal departments to ensure project information is accurate and up to date
• Obtain and track key project dates, milestones, and site requirements
• Place and manage installation orders in line with project programs
• Compile and maintain project Risk Registers
• Support the sampling and mock-up process for live projects
• Prepare and process RAMS documents for Contracts Managers to finalize
• Ensure all installers receive complete and accurate “fitters packs” for each project
• Assist with contract administration including budget checks, QA documentation, and installer records
• Chase late site access, deliveries, and missing materials to avoid project delays
• Ensure all installer documentation is complete to enable timely payments
• Source local suppliers to resolve on-site issues quickly and effectively
• Upload and manage project documentation across CDE platforms (Asite, BIM360, Dalux, Trimble, Procore, etc.)
• Support RFI management and technical submittals for live projects
• Monitor document approvals, comments, and workflows within CDE systems
• Attend internal project review meetings and provide updates on progress
• Conduct customer satisfaction surveys and support continuous improvement initiatives

• Experience in construction administration, project coordination, contracts support, or a similar role
• Strong organizational skills with the ability to manage multiple priorities under pressure
• Confident communicator who can liaise effectively across internal teams, suppliers, and site personnel
• High attention to detail with a strong focus on accuracy and documentation control
• Proficiency in Microsoft Excel and general project management systems (Procore or similar experience preferred)
• Familiarity with construction documentation such as RAMS, RFIs, QA reports, and technical submittals
• Ability to read and understand construction drawings and project information
• Proactive, solution-focused mindset with strong follow-through
• Comfortable working to deadlines in a fast-paced project environment
• Willingness to work Australasian, North American, or UK shift hours
• Willingness to work in or relocate to Angeles City, Pampanga

• Competitive salary and benefits package
• A growing company with real momentum, stability, and opportunity
• A supportive, collaborative team culture where your work genuinely makes an impact
• Exposure to major live construction projects and leading industry platforms
• Clear opportunities for career development and progression
• Strong focus on teamwork, accountability, and continuous improvement
• Commitment to work–life balance and a positive working environment