Procurement Officer and Admin Officer
Archipelago Design Ventures Taguig Full-time
Position: : Admin and Procurement Officer Department
- Developing and implementing procurement strategies to source specialized items efficiently and cost-effectively
- Facilitate Requisition, Canvassing, and System order processing for client’s furniture requirement.
- Follow the purchasing policy and procedures when carrying out of all purchases.
- Negotiate and make deals with new and existing suppliers to secure the best terms and pricing.
- Maintaining strong relationships with existing suppliers and identifying new vendors as needed
- Tracking and managing inventory levels of special items to ensure availability and minimize stock-outs.
- Closely collaborate with Design, Sales and HR Department
- Ensure that customer quotations are submitted the soonest time possible to the Sales Department.
- Responsible from giving quotations to the delivery of client’s order with the coordination with Design and Sales Department.
- Collaborating with cross-functional teams to understand purchasing requirements and deliver solutions
- Analyzing procurement data and providing insights to improve purchasing processes and decision-making
- Process requests from Purchase Order, Quotation, Approval, Awarding, Delivery, to Payment endorsement.
- Assists in the management and monitoring of all the company’s hardware; documenting each user or temporary owner and tracking pieces as needed for inventory purposes.
- Create, maintain, and organize physical and digital files.
- Prepare and edit documents, including correspondence and reports.
- Manage and update databases, spreadsheets, and other records needed.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide support with the Sales Department in their everyday operation.
- Input and update data in various systems and databases of suppliers, factories and clients
- Ensure accuracy and completeness of data.
- Undertake special projects and research tasks as assigned
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