Medical Devices Assistant

JOB LOCATION: ISABELA

1. 0 Sales Performance
2. 1 Ensure the attainment of assigned target in terms of Sales Performance and Gross Profit.
3. 0 Renewal of Government Permits and Documents
4. 1 Check sales invoice, delivery receipts stock transfer slip has lot nos. and expiration dates (where applicable) of medical devices as per BFAD requirement for distribution record.
5. 2 Shall undertake to display per approved license to operate in conspicuous place of our establishment
6. 3 Shall undertake custody and keep confidential of all the FDA documents
7. 4 Consolidates all and prepare data pertaining to MCTC renewal of license to operate medical devices distributor/importer/wholesaler from Food and Drug Administration. Atleast 2-3 months prior to renewal.
8. 5 Shall notify FDA in case of any changes in the circumstances relative to our license to operate
9. 0 Customer Services
10. 1 Ensures the highest level of customer service at all times
11. 2 Attends to all customer request for price quotation or product inquiries
12. 3 Answer telephone calls And emails In most corteous way
13. 4 Assist, demonstrate and promote products to customers
14. 5 Selling and POS transaction
15. 6 Prepare orders and receive deliveries of products
16. 7 Ordering of stocks
17. 8 Handle refunds, return and exchange products
18. 9 Handling of customer complaints and prepare incident report and request letter.
19. 0 Maintaining of Stocks
20. 1 Daily monitoring of room and refrigerator temperature
21. 2 Maintaining cleanliness and good display arrangement of products in store
22. 3 Ensure prices are updated especially new and fast moving products and follow the deal price approve by the Top Management.
23. 4 Conduct regular physical inventory to maintain adequate stocks especially on fast moving items to immediately replace sold items. (FIFO system)
24. 5 Conduct mid-year and year-end inventory to check short and over discrepancies
25. 6 Check and take note of the individual expiration dates of sterile items and return stocks of at least six months prior to their expiration dates.
26. 7 Check damaged, unfit and near expiry of each product and prepare for stock transfer to central warehouse
27. 8 Cleaning of assigned areas/products
28. 0 Submission of Required Reports and Filing of Documents
29. 1 Proper filing and safe keeping of all documents
30. 2 Recording of monthly sales report (Senior and PWD discount)
31. 3 Prepares daily cash and check sales transaction and monthly sales report. Total collection must be tallied against the sales transaction.
32. 4 Prepare and submit monthly and weekly sales report (Monday).
33. 5 Submit reports of any discrepancies encountered on the delivery ( wrong item served, excess or short delivery and when received defective, expired items)
34. 0 Store Operation
35. 1 Comply to all company policies, system, and regulations in the store
36. 2 Coordinates regularly with the Store Supervisor and Area Manager for any improvements, changes, disruptions or incompliances in the store operation.
37. 3 Ensure and maintain daily on-time opening and closing procedures. Unauthorized closing prior to regular operation shall be sanctioned except if approved by the Area Manager
38. 4 Monitoring of the quarterly inspection of pest control
39. 0 Other Duties and Responsibilities
40. 1 Respond to Internal audit (MDC & MCTC auditor)
41. 2 Attend seminars, conventions and trainings.
42. 3 Doing fieldwork as need.
43. 4 Lead, train and assist newly employed sales clerk, promodisers, utility personnel and security guards and ensure their effectivity and productivity towards work.
44. 5 Interview and assess qualified applicants