[ref. b42869021] Billing and Operations Specialist

This a Full Remote job, the offer is available from: Philippines

About Panoptyc

As a fully remote, rapidly growing team, we're excited to invite top talent worldwide to join us in reshaping the future of retail security.

About the Role

You'll have the opportunity to streamline operational workflows, maintain performance tracking systems, and support finance-related tasks across teams.

Responsibilities:

• Process invoices, create and manage purchase orders (POs), and maintain accurate daily tracking sheets (e.g., AT, Stripe).
• Update weekly performance metrics and manage internal payroll records.
• Oversee month-end activities, including recurring and special invoicing, location updates, and inventory tracking.
• Support as needed with Amazon expense reports, credit memos, and preparing estimates and quotes.
• Create and manage POs and payments within QuickBooks Online (QBO).
• Process inventory-related payments in coordination with finance and fulfillment teams.
• Collaborate closely with the Invoicing and Fulfillment teams to ensure seamless and accurate financial operations.
• Handle ad hoc operational support tasks as they arise in a fast-paced environment.

Requirements:

• Proven experience in billing, finance operations, or a related administrative role.
• Familiarity with invoicing systems, purchase order processes, and financial reconciliation.
• Experience with tools like QuickBooks Online (QBO), Excel/Google Sheets, and expense tracking platforms.
• Highly detail-oriented with excellent organizational skills.
• Strong problem-solving abilities and a proactive mindset in addressing operational issues.
• Strong communication skills and ability to work effectively in a remote environment.
• Availability to work during US business hours.

Tools & Technology:

• Finance & Operations: QuickBooks Online (QBO), Stripe, Amazon Business
• Collaboration: Slack, Google Workspace, Notion, Ninety, Microsoft 365

Bonus Points:

• Experience with inventory management or e-commerce operational tools.
• Background in retail, logistics, or fulfillment-based operations.
• Previous work in a high-growth startup environment.

• Competitive compensation based on experience.
• Be part of a rapidly growing team reshaping retail security.
• Full remote work flexibility with a dynamic, global team.

Job Details:

• Full-time status (40 hours per week)
• Able to work during US Eastern time zone
• Salary: $6 USD/hr
• Location: Philippines

How to Apply

Ready to help streamline and strengthen the operational backbone of a leading retail tech company? Apply here [Insert Link].

Let’s protect retail together! ?

This offer from "Panoptyc" has been enriched by Jobgether.com and got a 72% flex score.