Executive Virtual Assistant & Marketing Support

We are hiring an exceptional Executive Virtual Assistant & Marketing Support who can think ahead, take ownership, and operate with heart.

The right person will serve as a trusted right hand to a founder who moves fast, leads with purpose, and holds her team to a high standard — while genuinely investing in their growth.

Key Responsibilities:

• Prepare agendas, materials, and follow-up notes for leadership meetings
• Manage travel arrangements, itineraries, and logistics
• Maintain and update a CEO Dashboard — a centralized view of priorities, goals, and key metrics
• Handle calendar management, scheduling, and inbox triage as needed
• Serve as a reliable point of coordination across the founder's business priorities

• Research relevant conferences, podcasts, and industry events
• Complete and submit speaker applications on behalf of the founder
• Maintain a CRM to track leads, speaking opportunities, and follow-ups
• Communicate with event organizers and manage the pipeline proactively

• Assist in lead generation and outreach campaigns
• Support proposal creation and client follow-through
• Collect, organize, and request testimonials professionally and on-brand
• Identify and help recruit potential trainers or talent as needed.

• Send out needs assessments prior to workshops
• Prepare handouts, slide decks, and supporting event materials
• Assist with full event logistics and coordination from planning through execution

• Support the founder's growing community initiatives and programs
• Manage virtual events such as happy hours and community calls
• Create and distribute event invitations and post-event recaps
• Foster an engaged, warm, and consistent community experience

• Develop and manage email marketing campaigns, newsletters, and automated sequences
• Plan, schedule, and manage social media content across relevant platforms
• Create or coordinate compelling content aligned with the founder's voice and brand
• Monitor engagement, track performance metrics, and provide actionable reporting
• Send thank-you gifts, cards, and personalized outreach to key contacts and partners
• Support the execution of a consistent marketing calendar tied to key business moments

• Experience: 2–3+ years as an Executive VA, Marketing Assistant, or combined role supporting a founder or senior executive.
• Startup DNA: Proven experience thriving in a fast-paced, entrepreneurial, or startup environment.
• Tech-Savvy: Strong CRM experience (e.g., HubSpot, GoHighLevel, Notion) and email marketing tools (Mailchimp, ActiveCampaign, Klaviyo).
• Marketing Chops: Confident in social media management, basic content creation, and familiar with Canva or similar graphic tools.
• Event Background: Experience in event coordination, workshop support, or community management is a strong advantage.
• Communication: Excellent written and verbal English communication skills.
• Autonomy: Highly organized, proactive, and capable of managing multiple priorities without close supervision.
• Schedule Flexibility: Comfortable working aligned to US time zones, at least partially.
• Heart & Hustle: A warm, people-first personality—you genuinely care about the people you serve and the work you do.