Property and Facilities Officer

The Facilities Officer ensures the smooth operation and maintenance of facilities, with a focus on preventive maintenance, contractor coordination, and project management for new clinic or office builds. The role involves overseeing repairs, particularly for airconditioning systems, ensuring health and safety compliance, and managing the construction and renovation of facilities to meet organizational standards.

Key Responsibilities:

• Oversee daily facility operations, ensuring a safe, functional, and welcoming environment for staff, clients, and visitors.
• Develop and manage preventive maintenance schedules for building systems, plumbing, and electrical systems.
• Coordinate and supervise air conditioning repairs and ensure facilities systems operate efficiently at all times.
• Conduct regular inspections of facilities to identify and address maintenance needs/basic repairs (lights, doorknobs).
• Serve as the primary liaison with contractors and vendors for maintenance, repair, and construction projects.
• Ensure contractors adhere to safety standards, timelines, and agreed-upon quality metrics.
• Evaluate vendor performance and negotiate contracts to achieve cost-effective solutions.
• Collaborate with architects, designers, and contractors to plan and execute the construction or renovation of clinics or offices.
• Monitor project timelines, budgets, and quality, ensuring all construction complies with organizational standards and local regulations.
• Coordinate and oversee the installation of utilities, furniture, and equipment in new or renovated spaces.
• Facilitate handover processes, including the review of completed projects and addressing any defects or issues.
• Ensure facilities meet all health, safety, and regulatory requirements, particularly in healthcare environments. Become the company’s safety officer and pollution control officer.
• Conduct risk assessments and implement corrective measures to address identified hazards.
• Support emergency preparedness efforts, including equipment testing, evacuation drills, and response planning.
• Assist in preparing and monitoring the facilities and construction budgets.
• Maintain accurate records of maintenance activities, repair logs, and construction expenses.
• Optimize the use of resources while ensuring high-quality outcomes.
• Prepare detailed reports on facility performance, project progress, and operational efficiency for management review.
• Communicate effectively with internal stakeholders to address facility-related needs and align on project objectives.
• Education: Diploma or degree in facilities management, engineering, construction management, or a related field.
• Experience: At least 3 years of experience in facilities management, including contractor coordination and project management for builds or renovations.
• Technical Skills: Knowledge of facilities, construction processes, and building regulations.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication and negotiation skills.
• Can work independently and is used to creating processes from scratch