[ref. z56649922] Administrative Officer - Manila

Job Summary

The Administrative Officer provides support to ensure efficient operation of the office. This role involves managing office supplies, coordinating administrative procedures, and supporting management and staff through a variety of tasks related to organization and communication.

• Office Management
• Organize and supervise office activities to secure efficiency and compliance with company policies.
• Maintain office supplies inventory by checking stock and ordering new supplies.
• Handle incoming and outgoing correspondence (emails, phone calls, documents).
• Records and Documentation
• Maintain and update company records and databases.
• Prepare regular reports on expenses and office budgets.
• Ensure proper filing and safekeeping of important documents.
• Administrative Support
• Assist in the onboarding process of new employees.
• Support scheduling of meetings and appointments.
• Coordinate travel arrangements for staff when necessary.
• Compliance and Coordination
• Ensure administrative processes comply with government and company policies.
• Liaise with suppliers, service providers, and government agencies (SSS, Pag-IBIG, PhilHealth, BIR).
• Assist in organizing company events or activities.

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proven experience as an administrative officer, office admin assistant, or relevant role.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Familiarity with office management procedures and government regulatory requirements in the Philippines.

• Attention to detail.
• Integrity and professionalism.
• Ability to multitask and prioritize daily workload.
• Strong interpersonal skills and a collaborative attitude.