Executive Assistant (J.L) at WeAssist.io - ref. c00626423

• About the Client ?
• Niche - They are a Corporate law firm with offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.

• Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times
• A-Player Mentality – They only tolerate and inspire, excellence. A cultivated culture of high-performing A-Players
• About WeAssist ?
• Not your typical staffing firm—we connect skilled remote talent with top US businesses
• Founded by Reef Colman five years ago, WeAssist has grown into a 100+ strong team
• We care about people! Competitive benefits, career growth, and community involvement
• We give back—supporting education, homelessness, and social impact initiatives
• Join us and be part of a company that values you and your success!

➡️ Reporting, Handover & Executive Support

Additional Information:

Review this Doc first!

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb
• Why Are They Hiring an Executive Assistant?

This role isn’t just support—it’s a strategic partnership, giving leadership the space to chase bigger deals while you master the behind-the-scenes operations.

If you're the kind of person who sees chaos as a challenge and organization as an art form, then this seat at the table is calling your name. ?

• ? Independent – Proven ability to work independently with minimal supervision, especially during off-hours.
• ?Trustworthy – Unquestionable integrity and trustworthiness, given the high level of access and autonomy required.
• ? Fully committed – Not engaged in any part-time, freelance, or side work.
• ? Professional & responsive – Communicates clearly, follows through promptly, and shows strong reliability (even during the hiring process).
• ? Proactive & organized – Anticipates needs, stays on top of tasks, and manages reminders without being told.
• ? Growth-driven – Open-minded, eager to learn, and motivated by a clear internal “why.”
• ? A true A-Player – Plug-and-play, competent, and willing to go above and beyond without needing hand-holding.

Responsibilities of the Executive Assistant:

Your responsibilities include:

• ? Calendar Management
• Proactively manage and coordinate a high-volume executive calendar using Outlook
• Schedule and organize Zoom calls and in-person meetings with internal teams, clients, and external stakeholders
• Maintain a high level of awareness around conflicting appointments and proactively resolve scheduling issues, including during off-hours
• Prioritize bookings effectively by quickly learning which meetings are essential and which can be rescheduled
• Ensure there is adequate buffer time between meetings for preparation, travel, and breaks
• Set up and manage reminders for deadlines, meetings, and other key events to keep the executive on track
• ? Email Management
• Manage a high-volume inbox (2,000–3,000 emails/week) by filtering, labeling, and prioritizing messages to ensure an organized and responsive communication flow
• Draft emails on the executive’s behalf, with the long-term goal of independently handling correspondence once trust is established
• Sort and prepare email responses, forward relevant messages to internal team members and clients, and follow through on outstanding items
• Schedule meetings and resolve calendar conflicts directly from email communications
• ✈️ Travel & Logistics Coordination
• Coordinate comprehensive travel arrangements, including flights, hotels, ground transportation, and reservations, particularly for evening, early morning, or last-minute trips
• Liaise with the executive’s personal driver to ensure smooth ground transportation
• Book accommodations aligned with the executive’s preferences and maintain awareness of preferred vendors and loyalty programs
• Prepare detailed itineraries that account for travel time, meetings, and contingencies
• Proactively manage travel changes, cancellations, and rebookings, thinking several steps ahead to avoid disruptions
• ? Reporting, Handover & Executive Support
• Maintain a clear and consistent daily handover process with the in-person EA, ensuring seamless continuity using Microsoft Teams and Zoom (or alternative platforms)
• Create and deliver weekly/monthly reports summarizing how the executive's time is spent across various categories (e.g., business development, client meetings, internal operations)
• Provide end-of-day summaries that include important email follow-ups, urgent action items, and outstanding tasks, especially from clients and referrals
• Send timely reminders for priority items and ensure urgent matters are escalated appropriately
• AI Awareness
• Leverage AI tools to support workflow efficiency—generating summaries, to-do lists, and automating routine processes
• Want to Know More About the Client?

We maintain high expectations balanced by high rewards, offering true earned respect and boundless opportunities for those who thrive under pressure. If you’re eager to be part of a winning team committed to excellence and innovation, the sky is truly the limit ✨

Our client believes in working hard, bringing high energy, and getting the job done—no excuses. They thrive on growth and intentionality where top-notch service comes first, but that doesn’t mean they don’t enjoy the ride. They want to work with other like-minded winners who focus on the results

Here’s what matters most to them:

• ✅ High Intentionality – Putting in your everything, every time. Lead with your actions not your words
• ✅ Results-Driven – Going above and beyond, taking full ownership. You either give results, or excuses.
• ✅ Professionalism – Showing up as an A-Player in all of your actions even when you don’t feel 100%. Especially when dealing with Clients
• ✅ Relationship-Focused – Hallmark of everything we think and do

If you’re ready to be part of a fast-paced team that values hard work and good vibes, this is the place for you! ?

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• ? Join a fast-growing firm where momentum and opportunity are the norm.
• ?️ Shape the strategic direction and leave a lasting impact from day one.
• ? Chart your personal and professional growth as you rise with the company.
• ? Work with purpose and play a key role in driving meaningful results.
• ? High expectations, high reward — your performance earns true respect.
• ? Long-term potential for those who show up, step up, and deliver.
• ? Level up alongside like-minded A-Players who lead with action, not just words.
• ? Thrive under pressure in a high-performance environment that values grit and excellence.
• ✨ No ceiling on success — the sky’s the limit if you’re ready to earn it.
• ? Be part of a relationship-driven team where collaboration, trust, and impact matter.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!

Perks:

• 13th Month Bonus (Wild right?! ?)
• Permanent work-from-home / remote set-up ?
• Health insurance ?⚕️
• Dental insurance ?
• Mental health insurance ?
• Great starting salary ?
• Growth opportunity ?
• Performance-based raises ?
• Prizes and bonuses ?

Specifics:

• Time
• Full-time; Monday-Friday 6pm to 8am EST Timezone (PH: Sunday to Thursday, 8 hours between 6:00 AM and 8:00 PM MNL time)
• ? Handover Coverage: You will pick up where the current EA leaves off — they work 9:00 AM – 6:00 PM EST.
• ⚖️ Flexibility Preferred: Ideal candidates are open to a split-shift setup to ensure coverage during off-hours and early mornings.
• ? Sample Shift Options:
• ⏰ Split Shift: 6:00 PM – 11:00 PM & 6:00 AM – 9:00 AM EST

• ? Final shift will be discussed based on candidate preference and team coverage needs.
• This is a remote position, so you can have the freedom to work from anywhere
• Miscellaneous
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… ?)
• Clean background
• Good camera
• Good microphone
• Strong wifi
• Tech Stack
• Outlook (Email/Calendar)
• Zoom/Zoom Phone
• Teams
• Dropbox
• Hubspot
• OneDrive
• Compensation
• Fixed Rate: $16,800 to $20,400/yr

This offer from "WeAssist.io" has been enriched by Jobgether.com and got a 72% flex score.