Procurement Officer (Sales & Marketing)

JOB OBJECTIVE:

• Procure non-production materials, services and equipment at competitive cost consistent with quality and delivery requirements.
• Support departmental activities through proper scheduling of deliveries of non-production materials and equipment.

DUTIES AND RESPONSIBILITIES:

• Manage all Purchase Requisitions and Purchase Orders from receipt and issuance, material watch release to PO transmittal and clean-up.
• Accepts, validates, and processes assigned Purchase Requisitions (PRs) received from Requestors and/or End-user. Reviewing, comparing, analyzing, and approving products/goods and services to be purchased.
• Solicits price quotations from approved suppliers and negotiates according to specifications, and budget allocation as defined and agreed with the Requestors.
• Prepare plan for the purchase of Sales & Marketing goods and service and other supplies.
• Prepares and transmits delivery schedules to suppliers based on end-users need date.
• Monitors supplier deliveries and expedites overdue orders.
• Supports Sales & Marketing project requirements from PO generation, approval routing, and issuance to suppliers, and monitor its delivery.
• Maintains records such as PO copies, warranty certificates and updated material specifications.
• On-time SCAR closure with respective suppliers.
• Monitors supplier performance evaluation and takes action as needed to improve or maintain the efficiency of S&M processes.
• Coordinates with Stakeholders from Sales & Marketing, Finance and other related Department on supply / service issues, pertinent documents and finance payable concerns.
• Follow and enforce the company's procurement policies and procedures.
• Manage requirements and maintain accurate purchase and pricing records.
• Maintain, manage and update supplier information such as qualifications, delivery times, product ranges, etc. Maintain, update and keep records of Supplier’s accreditation documents.
• Maintain good supplier relations and negotiating contracts.
• Sourcing and evaluating prospective suppliers.
• Prepare budgets, cost analyses.
• Prepares weekly and monthly reports requested by superior and/or other departments.

FUNCTIONAL KNOWLEDGE / SKILL REQUIREMENTS:

• Degree in accounting, business management or a similar field preferred.
• Knowledgeable on procurement operations, with at least two (2) years’ experience as procurement officer or in a similar position.
• With ability to read and interpret documents such as price lists, catalogues, requisitions, supplier quotes and invoices.
• Knowledgeable on basic Marketing and Sales procurement processes.
• Computer literate. Proficient in the use of MS Office, SAP & procurement software/ system.
• Above average communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Attention to detail

INTERFACE / INTERACTION:

• Coordinates and interfaces with the following:

o Sales

o Marketing

o Finance/ BPOI

o Logistics

o R&D / Quality Control

o HR

ANALYSIS AND PROBLEM SOLVING:

• Handles problems involving several concrete variables in standardized situations.
• Applies analytical thinking.
• Works with minimal supervision.