Muntinlupa - Accounts Payable Associate (Hybrid in Alabang)

We are seeking a detail-oriented and reliable Accounts Payable Associate to support our finance operations, primarily focused on travel & expense auditing, invoice processing, and support payments. This role is crucial in ensuring timely and accurate financial transactions while maintaining compliance with internal policies.

This role will be responsible for the day-to-day support and coordination of the accounting and finance operations and be willing to take on ad hoc projects as they come. It will involve internal and external client communications and be an intricate part of the team.

What you’ll do as an Accounting Associate:

• Travel and Expense Management (Credit Cards & Reimbursements):
• Audit and review employee credit card transactions
• Investigate refunds, repayments, and transaction discrepancies
• Process, audit, and approve employee expense reports
• Sync approved expenses to NetSuite

Invoice Processing:

• Enter and process PO and non-PO invoices
• Post credit memos and urgent invoice requests
• Post and monitor lease payments
• Perform purchase order reconciliation and proforma monitoring
• Maintain and update AP issue logs

Payments:

• Input and consolidate auto-payment invoices
• Set up new vendors and manage documentation
• Assign approvals in Bill.com
• Prepare payment forecasts and execute payment runs
• Monitor urgent payments, approval workflows, and reconciliation
• Review bank reconciliations for AP transactions

Mailbox & Communication Management:

• Manage AP mailbox and address queries related to invoices, credit cards, reimbursements, and payments

Adhocs:

• Prepare annual form 1099
• Provide other miscellaneous or basic accounting related tasks
• Assist with month end activities
• Support process improvements, initiatives and projects
• Other Financial and Accounting functions as needed/required

How to be successful in this role:

• Bachelor’s degree in accounting or finance related courses
• 1-2 years’ experience in Accounts Payable
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving skills
• Ability to work in a fast-paced environment
• Ability to handle confidential information responsibly
• Experience with ERP Systems and MS Excel; preferably NetSuite, RAMP and Bill.com
• Amenable to hybrid work setup – 2 days in a week RTO schedule
• Must be willing to work in Alabang, Muntinlupa