Administrative Virtual Assistant

The ideal candidate is organized, thorough, and fully comfortable managing multiple responsibilities independently.

Key Responsibilities:

• Keep member, visitor, and volunteer data current and accurate within Planning Center
• Oversee volunteer scheduling, identify and flag coverage gaps, and notify team leads when recruitment efforts need to be ramped up
• Support weekly Sunday readiness by preparing presentations, uploading video content, coordinating communion supplies, and reordering low-stock items as needed
• Handle guest speaker logistics including travel arrangements, slide preparation, delivering parking and location details, and putting together welcome gift baskets
• Coordinate the planning details for welcome classes, membership classes, and special services, including catering arrangements and event logistics
• Compile and organize payment information for musicians, guest speaker honorariums, facility rentals, and recurring expenses so a designated team member can process them
• Track expense receipts submitted by team leads that fall outside the standard bookkeeping workflow
• Prepare the weekly order of service document and deliver it to the on-site Sunday coordinator
• Monitor new visitor activity, maintain current follow-up contact lists, and prompt the appropriate team members when outreach is needed

Mandatory Skills:

• Hands-on experience with Planning Center or a comparable member management or CRM platform
• Solid administrative background with strong data management habits
• Proven ability to coordinate schedules, volunteer rosters, and multiple stakeholders at once
• Comfortable with basic financial organization tasks including payment tracking and expense reconciliation
• Dependable, detail-oriented, and capable of working independently without regular check-ins
• Clear and professional written and verbal communication skills

Preferred Skills:

• Prior experience working within or alongside a church or faith-based organization
• Familiarity with community-oriented, non-corporate operational environments
• Experience coordinating events, particularly those involving guest speakers or hospitality management
• A forward-thinking mindset with the ability to anticipate needs and surface issues proactively
• Able to handle multiple overlapping priorities and deadlines without losing precision or focus

If you find satisfaction in organizing the details that make everything run smoothly, this is a role that will give your skills real purpose.