ADMIN SUPERVISOR (GENERAL SERVICES)

The position plays a key role in maintaining smooth office operations and supporting overall organizational objectives.

Key Responsibilities:

• Supervise and coordinate General Services operations and administrative support staff
• Oversee asset management, including tracking, documentation, tagging, and periodic inventory of office equipment and supplies
• Manage inventory of office supplies, ensuring proper stock levels and cost control
• Oversee billing management processes, including review, validation, tracking, and timely payment coordination
• Administer company vehicle management, including scheduling, monitoring usage, registration, insurance, and preventive maintenance
• Coordinate facilities and maintenance management activities, ensuring repairs and upkeep are completed promptly
• Develop and implement administrative policies and standard operating procedures
• Monitor vendor performance and manage service contracts
• Prepare reports related to assets, billing, maintenance, and operational expenses
• Ensure compliance with company policies and regulatory requirements
• Identify process improvements to enhance efficiency and reduce operational costs

Job Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field
• At least 4 years of supervisory-level experience, preferably in General Services or administrative operations
• Strong background in asset management and inventory control
• Experience in billing management and expense monitoring
• Proven experience in vehicle fleet management
• Solid knowledge of facilities and maintenance management processes
• Strong leadership and team supervision skills
• Excellent organizational and multitasking abilities
• Proficient in MS Office applications and inventory management systems
• Strong analytical, problem-solving, and decision-making skills
• Good communication and interpersonal skills
• Ability to work independently and handle confidential information professionally