Executive Administrative Assistant

The ideal candidate thrives in a fast-paced environment and genuinely enjoys bringing structure and clarity to complex, evolving workflows.

Key Responsibilities:

• Manage the CEO's inbox and calendar including scheduling meetings, sending timely reminders, and keeping daily priorities clearly aligned
• Draft, send, and follow up on professional correspondence with clients, partners, and key stakeholders
• Prepare, send, and accurately track invoices within required timeframes
• Create and maintain well-organized reports using Google Sheets and other relevant productivity tools
• Monitor tasks and project progress using Asana or a comparable project management platform
• Maintain a clean and structured database of personal and professional contacts
• Support the CEO in prioritizing key initiatives and ensuring nothing important is missed or delayed
• Coordinate logistics including travel arrangements and bookings when required
• Send proactive reminders and follow-ups to sustain accountability and forward momentum
• Handle all confidential information with the highest standard of professionalism and integrity

Mandatory Skills:

• Excellent written and verbal communication skills in English
• Demonstrated experience managing executive email inboxes, calendars, and performance reports
• Prior background as an Executive Assistant or Personal Virtual Assistant
• Strong organizational skills with a sharp eye for detail and effective task prioritization
• Self-motivated, dependable, and capable of working independently with minimal direction
• Comfortable operating in close collaboration with senior leadership and handling sensitive information with full discretion

Preferred Skills:

• Proficiency in Google Workspace and project management tools such as Asana
• Strong relationship-building and interpersonal communication skills
• A genuine interest in personal development and contributing to purpose-driven, values-led teams
• Comfortable managing multiple concurrent projects without sacrificing quality or attention to detail

Expect creative autonomy, flexible scheduling, and a role where your contributions create a clear and visible impact every single day.