Administrative Assistant (East Asia Regional Office)

Administrative Assistant

Location: East Asia Regional Office – Philippines

Job Purpose:

Provide administrative, secretarial, and logistical support to the Country Director and the regional office, ensuring smooth operations of the office and compliance with organizational procedures.

Key Responsibilities:

• Manage schedules, appointments, and correspondence for the Country Director.
• Prepare documents, reports, and presentations for internal and external meetings.
• Coordinate office logistics, including travel arrangements, procurement, and office supplies.
• Maintain accurate records, databases, and filing systems.
• Support HR-related activities such as onboarding, documentation, and staff communication.
• Assist in organizing meetings, workshops, and events.
• Serve as the point of contact for internal and external stakeholders.

Qualifications & Competencies:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2–3 years of experience in administrative support within an NGO or corporate environment.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite and communication tools.
• Excellent written and verbal communication skills.
• High degree of discretion, confidentiality, and professionalism.