HR Admin Assistant

The HR Admin Assistant provides essential clerical support to the human resources department, collaborating with cross-functional teams to maintain accurate employee data, process payroll inputs, and organize HR initiatives. The role includes updating HR databases, and assisting with employee queries regarding policies.

DUTIES AND RESPONSIBILITES:

• Maintain employee records (soft and hard copies)
• Update HR databases (e.g., new hires, separations, vacation and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Responds to employee inquiries on policies, benefits, and payroll via phone, email, or in-person.
• Prepares and files legal documents for employment contracts, non-disclosure agreements, and dispute resolutions in coordination with the legal office.
• Maintains confidential legal files, including investigation records and grievance documentation, ensuring secure access and audit readiness.
• Liaises with external legal counsel on HR-related matters, scheduling consultations and compiling supporting evidence from employee records.
• Perform and assist all other tasks not stipulated on this document but required by the company.

QUALIFICATIONS:

Background: We welcome and encourage applications from individuals of all religious backgrounds, including Muslims.

Key Skills:

Confidentiality

Detail-oriented

Strong communication skills

Adaptability